Accounts Payable and Accounts Receivable Accountant

Accounts Payable And Accounts Receivable Accountant

We have an opening for an Accounts Payable and Accounts Receivable Accountant who will be responsible for supporting the Accounts Payable/Payroll Manager and Controller with all Accounts Payable and Accounts Receivable processes. Duties include reviewing and processing vendor invoices; reviewing staff credit card reconciliations; processing and maintaining all new vendor paperwork; and conducting weekly check runs and wire transfers. Also assists with general ledger reconciliations.

Accounts Payable:

• Daily sorting of incoming vendor invoices.
• Preparation and distribution of invoices for department review, coding, and approval into DocuPeak software portal.
• Detailed review of department-approved invoice/documentation support for accuracy of account code distribution, business purpose and approvals.
• Process weekly check run for timely disbursement of all payables.
• Initiate wire transfer information for foreign payments.
• Follow-up on invoices not returned to Accounting, including vendor follow-up and invoice discrepancies and issues requiring resolution.
• Department liaison for Museum Store's accounts payable process.
• Update Accounts Payable procedures on an as needed basis.
• Process and maintain all new vendor paperwork, foreign and domestic and responsible for filing.

Cash and Accounts Receivable:

• Handle and process all cash, checks, and credit card receipts. Deposit checks via remote scanner and record transactions.
• Receive, review, and upload check batches from Development department into general ledger.
• Generate invoices for accounts receivable with all departments. Monitor and age outstanding balances. Provide monthly aged accounts receivable report to Controller and Senior managers.
• Order cash and change from the bank for Retail Experience and Visitor Experience and other departments as needed.
• Responsible for organization of cash transactions at all fundraising events. Provide instructions for staff and volunteers for handling cash on an as needed basis. Organize and monitor cash controls.
• Maintain and record rental activities for the museum including depositing funds, creating invoices, and recording monthly journal entry to recognized earned revenue.
• Record invoices in accounting system and monitor collections.

General Ledger and Other Accounting:

• Responsible for various monthly and annual balance sheet account reconciliations, including all bank accounts.
• Work with Development to reconcile Development Reports (Raisers Edge) with the general ledger (NetSuite) monthly.
• Prepare journal entries outlined on the monthly close checklist.
• Reconciles admission revenue with Tessitura (CRM).
• Reconcile store revenue.

General:

• Prepare monthly sales tax reports for Retail Experience. Provide support for review and submission by Controller each month.
• Prepare and maintain schedules for annual financial statement audit in assigned area of responsibility.
• Responsible for reviewing all staff credit card reconciliations. Prepare and process data export of credit card transactions from GRAM (credit card database) for posting to General Ledger.
• Maintain Tax Exempt certificate with local businesses.
• Other accounting duties and responsibilities as assigned by Accounts Payable/Payroll Manager.

Qualifications, Knowledge, Skills, and Abilities

• 2-3 years accounting or related experience.
• Excellent working knowledge of MS Excel and familiarity with accounting software applications.
• Strong analytical, problem solving, and decision-making capabilities.
• Excellent verbal and written communication skills; ability to present information confidently.
• Excellent organization, program management, planning, and administrative skills, with ability to prioritize and coordinate multiple activities to meet deadlines.
• Proven ability to work independently as well as effectively with senior management and colleagues at all levels.
• Strong attention to detail and proven ability to work accurately and precisely.
• Ability to maintain a strict level of confidentiality, discretion, judgment, tact, and diplomacy in all matters.
• Ability to operate data processing and other office equipment.
• Ability to perform occasional light lifting.
• General mobility throughout the museum.

Benefits of Working at the MCA Include:

• Individual and MCA-provided retirement savings plans.
• Paid time off.
• Pre-tax, reduced rate parking and Ventra/Metra benefits.
• Free admission to MCA exhibitions for yourself and guests.
• Free admission to many special and member events.
• Reduced price tickets to MCA Stage performances.
• Discounts on dining in Marisol and in our award-winning MCA Store.
• Access to our onsite library.
• Opportunities to attend curator-led staff tours.
• Free or discounted admission to many other cultural institutions across the United States.

Full-time staff are also eligible for a robust benefits package that includes health, dental, and vision insurance plus free life, AD&D, short-term and long-term disability insurance.

This position is part of a bargaining unit represented by AFSCME Council 31.

This is a Full time position with a Monday through Friday 9am to 5pm schedule; with occasional additional hours as required by activity in department. This position is eligible for hybrid work arrangement per the Remote Work Policy. 40 hours per week.

Museum of Contemporary Art Chicago