Sr. Grant Accounting Specialist

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Chicago Public Schools provided pay range

This range is provided by Chicago Public Schools. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$66,000.00/yr - $85,000.00/yr

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Office Manager at Chicago Public Schools

Job Summary:

Reporting to the Accounting Manager, a Sr. Grant Accounting Specialist plays a critical role in supporting the preparation, revision, and analysis of a variety of Local, State, and Federal grants. In addition, the Senior Grant Accounting Specialist will complete and analyze the quarterly and annual claims reconciliation. This is a full-time, exempt position that will be paid for time worked on a salary basis.

This position will be held accountable for the following responsibilities:

• · Prepare and submit reimbursable grant claims, expenditure reports, and close-out documents to ensure accuracy, completeness, and timeliness of grant accounting and reporting of complex grants.
• · Ensure the accuracy of grants-related transactions in the Oracle Accounts Receivable module.
• · Process quarterly Medicare Administrative Outreach Claims (AOC)
• · Participate in all assigned reports such as Schedule of Expenditures of Federal Awards (SEFA), Accruals, and Annual reconciliation by preparing financial information, completing quarterly reconciliations, reviewing grants, gifts, and donations, and submitting IGA (Inter-Government Agreements). claims
• · Collaborate to verify the information in the maintenance table module to ensure compliance with grant requirements.
• · Minimize the risk of non-compliance with Federal State and Local requirements and deadlines by preparing reimbursements and reviewing over/under-spending funds.
• · Assist in the development of Single Audit finding responses and collaborate with user departments to create and implement action plans
• · Support Budget Analysts and central office departments to prepare annual financial reports.
• · Follow up with the Budget Analysts regarding the status of grants with excess cash to avoid refunding funds to various agencies.
• · Conduct regular meetings with budget analysts and department administrators to review programs and spending in accordance with contracts.
• · Assist with the new ERP Implementation and Processes.
• · Prepare information for internal and external auditors
• · Other duties, as assigned.

In order to be successful and achieve the above responsibilities, this position must possess the following qualifications:

Education Required:

• · Bachelor’s degree in Accounting, Finance, or Business related field from an accredited college or university
• · Master’s degree preferred

Experience Required:

· Minimum of five (5) years monitoring, accounting for and reporting on Federal, State, and Local grants in a large government organization.

Knowledge, Skills, and Abilities:

• · Skilled in conducting financial analyses using Excel including Pivot Tables, and other financial tools
• · Knowledge of operations, budget/finance, management, and organizational development
• · Ability to define problems, analyze data, and outline valid conclusions and action steps
• · Excellent verbal and written communication skills; capable of communicating and collaborating with a wide variety of internal and external stakeholders
• · Excellent attention to detail, critical thinking skills, and ability to effectively work under pressure while meeting deadlines
• · Ability to take initiative and follow through to achieve goals with limited direction
• · Strong leadership and team-building skills
• · Be willing to occasionally work extended hours in order to complete projects with a condensed timeline

Conditions of Employment

As a condition of employment with the Chicago Public Schools (CPS), employees are required to:

· Establish/Maintain Chicago Residency - Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district. The Chicago residency requirement does not apply to temporary/part-time positions, however, all CPS employees must be residents of Illinois.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing

• Industries

  Education Administration Programs

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Inferred from the description for this job

Medical insurance

Vision insurance

Pension plan

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