Receptionist

Job Description

Job Description

We are looking for a dependable Receptionist to support the front desk operation for a client site in Huntsville, Alabama. This is a Contract position scheduled for approximately 8 to 10 weeks to provide short-term coverage, and it requires someone who can create a welcoming experience while maintaining site access procedures. The role combines guest reception, administrative coordination, and day-to-day office support in a fast-moving environment where strong organization and attention to detail are essential.

Responsibilities:

• Welcome visitors, contractors, and guests, manage the check-in process, and provide a welcoming first impression at the front desk.

• Prepare and distribute photo identification and access badges while following site security procedures for visitor entry.

• Coordinate conference room bookings and help maintain an orderly schedule for onsite meetings and events.

• Provide administrative assistance through routine clerical tasks, document handling, and front office support activities.

• Partner with onsite teams to complete assigned office and facilities-related tasks as business needs change.

• Enter service requests for maintenance and building concerns using the designated facilities ticketing system.

• Maintain and revise the site concierge reference materials so current information is available at the reception desk.

• Respond to changing priorities throughout the day and support additional duties as assigned, including overtime when needed.

• At least 2 years of receptionist or administrative experience in a detail-oriented office setting.
• High school diploma or equivalent required; additional college coursework or an associate degree is preferred.
• Demonstrated ability to deliver strong customer service in a busy, front-facing environment.
• Clear and effective communication skills, both in person and in writing.
• Strong organizational skills with the ability to manage multiple responsibilities independently.
• Comfort working in a fast-paced setting with shifting priorities and varying daily demands.
• Proficiency with PC-based office tools, including Microsoft Office Suite and Microsoft Teams.
• Ability to remain seated for extended periods, climb stairs as needed, and lift up to 25 pounds.