Project Coordinator/ Executive Assitant

Job Description

Job Description

We’re looking for an organized, proactive Project Coordinator / Executive Assistant to support our Managing Partner across administration, project coordination, and light bookkeeping. This is an ideal launchpad for a recent graduate in business or a related field who wants broad exposure to how a company runs — you’ll touch operations, finance, customer programs, and communications. We’ll train you on our systems; you bring the organization, curiosity, and follow-through.

Responsibilities

• Track projects, deadlines, owners, and follow-up across the business.
• Prepare reports, presentations, meeting materials, and written communications.
• Support company leadership with scheduling, priorities, documentation, and special projects.
• Help administer Microsoft Teams and organize shared business information.
• Coordinate tradeshow, website, marketing, HR-support, and cross-functional activities.
• Document processes and help improve the way recurring work is managed.

Preferred Qualifications

• Strong organization and attention to detail; able to juggle multiple priorities and meet deadlines.

● Clear written and verbal communication.

● Proficiency with Microsoft 365 / Teams and comfort learning new software quickly.

● A proactive, self-directed, team-oriented attitude — and reliability.

Preferred (not required):

● Exposure to QuickBooks.

● Recent degree in business, operations, MIS, marketing, communications, or a related field.

● Zero to three years of relevant professional, internship, campus-leadership, or project experience.

● Examples of independently organizing a complex project or improving a process.