Director, Finance and Administration

About Pets in Need Pets In Need’s mission is to provide animals with loving care and lasting homes, to partner with communities striving to do the same, and to advance our no‑kill legacy. Our vision is for animals to live in welcoming communities where they and their human companions are treated with care and compassion. Position Summary The Director of Finance and Administration, reporting to the CEO, is a senior leadership role responsible for stewarding the financial, administrative, and operational resources of Pets In Need in support of its mission. This position provides strategic and hands‑on leadership across accounting and finance, budgeting and forecasting, compliance, information technology (IT), and facilities management. The Director partners closely with the CEO, senior leadership team, and Board of Directors to ensure financial sustainability, strong internal controls, and efficient, secure, and mission‑aligned operations. Additionally, they work to identify new revenue streams. Our salary range is competitive; $150,000 to $185,000, with the upper range for candidates who possess both essential and preferred experience. Pets In Need also has generous benefit programs including a 401(k) with a match. Please reach out for more details. Key Responsibilities Finance & Accounting Leadership Serve as primary financial leader for the organization, ensuring long‑term financial sustainability. Manage all accounting functions, including general ledger, accounts payable and receivable, payroll, cash management, and month‑end and year‑end close. Provide leadership oversight to Accounting staff. Prepare, manage, and monitor the annual operating and capital budgets; provide regular financial reports and variance analysis to leadership and the Board. Develop financial forecasts, cash flow projections, and multi‑year financial plans to support strategic and programmatic decision‑making. Ensure compliance with nonprofit accounting standards (U.S. GAAP), donor restrictions, grant requirements, and applicable federal, state, and local regulations. Oversee grant and endowment‑related financial management, including budgeting, tracking restricted funds, reporting, and audit support. Coordinate and lead annual independent audits, IRS Form 990 preparation, and other required financial filings with the government. Establish and maintain strong internal controls, financial policies, and procedures to safeguard organizational assets. Support the Finance and Investment Committees, Board of Directors, and CEO with clear, timely, and accurate financial information. Administrative & Operational Management Provide leadership for administrative operations to ensure efficient, compliant, and scalable processes. Develop, implement, and maintain organizational policies and procedures related to Finance, Administration, Payroll, IT, Facilities, and Procurement. Partner with Human Resources and leadership on benefits administration, and related systems and controls (i.e., Rippling integration with QuickBooks). Provide strategic leadership to Human Resources. Manage various liability insurances. Information Technology (IT) Provide oversight of the organization’s IT strategy, infrastructure, and systems to support program delivery, data security, and operational efficiency. Lead IT staff, consultants, and managed service providers as well as the Human Resources function. Oversee cybersecurity, data privacy, system access controls, and disaster recovery/business continuity planning. Evaluate, implement, and maintain core systems such as accounting software, donor and grant management systems, HRIS, and collaboration tools. Ensure technology investments are cost‑effective, secure, and aligned with the organization’s mission and capacity. Facilities Management Oversee facilities operations, including office and program space planning, leases, maintenance, safety, and security. Ensure compliance with applicable health, safety, and accessibility requirements. Manage facilities budgets, capital expenditures, and long‑term maintenance planning and budgeting. Coordinate facility moves, renovations, or expansions in support of program needs. Lead Facilities staff. Leadership & Collaboration Serve as a strategic advisor to the CEO and senior leadership team on financial and operational matters. Lead, mentor, and develop finance, IT, and facilities staff; establish performance goals and support professional growth. Serve as financial mentor to management staff. Collaborate cross‑functionally to support programs, fundraising, and organizational initiatives. Diversify revenue streams for long‑term sustainability. Ensure all fee‑for‑service activities are profitable or have acceptable losses in support of the mission. Foster a culture of accountability, transparency, and continuous improvement consistent with Pets In Need’s core values. Required Education Bachelor’s degree in Finance & Accounting required. Master’s degree (MBA, MPA, or similar) strongly preferred. CPA, CMA, or similar professional certification strongly preferred. Required Experience Minimum of 8–12 years of progressive experience in finance and accounting, including leadership experience. Prior experience in a nonprofit organization, including familiarity with fund accounting, restricted funds, and grant compliance. Demonstrated expertise with budgeting, financial reporting, audits, internal controls, and strategic growth planning. Experience managing IT systems, vendors, and technology strategy. Experience with facilities and/or administrative operations management. Proven people‑management experience. Knowledge, Skills, and Abilities Strong knowledge of nonprofit accounting principles and financial management best practices. Ability to clearly communicate complex financial information to non‑financial staff and board members. Working knowledge of nonprofit IT environments, cybersecurity fundamentals, and data privacy. Understanding of facilities operations, vendor management, and workplace safety. Excellent leadership, interpersonal, and communication skills. High level of integrity, sound judgment, and commitment to the organization’s mission. Strong organizational, analytical, and problem‑solving skills. Other duties as assigned and a willingness to make a strong impact on the organization. Working Conditions Primarily office‑based with time spent inside and traveling between our shelters on the Peninsula, local travel for monthly meetings and events. This job description is intended to describe the general nature and level of work performed and may be modified to meet the evolving needs of the organization. #J-18808-Ljbffr