Office Assistant/Receptionist

Job Description

Job Description

Role Overview
We are seeking a highly organized and experienced Office Administrator / Operations Assistant to support a wide range of business activities. This role is ideal for someone who thrives in a dynamic environment, can manage shifting priorities, and is comfortable wearing multiple hats across administrative, operational and other related functions.

Key Responsibilities

• Provide general office administration and operational support
• Assist with accounting and finance tasks (10–15%), including basic bookkeeping, invoicing, and expense tracking
• Support inventory management processes (5–10%), including tracking stock levels and coordinating updates
• Assist with material sourcing and purchase order processing (5–10%)
• Coordinate shipments and logistics (2–5%), including scheduling and tracking deliveries
• Support inside sales efforts (10–15%), including customer communication, order processing, and follow-ups
• Perform additional administrative and operational tasks as needed (30–40%)

Qualifications

• 5+ years of experience in administrative, operations, or similar support roles
• Strong organizational skills and attention to detail
• Ability to multitask and manage competing priorities effectively
• Experience with business software tools, including Microsoft Word, Excel, PowerPoint, and/or Google Workspace
• Comfortable handling sensitive information with professionalism and discretion
• Strong communication and interpersonal skills

Nice-to-Have

• Familiarity with logistics or supply chain processes
• Previous inside sales or customer service experience
• Experience with inventory or ERP systems