Administrative Assistant II

HR AdminThe HR Admin plays a crucial role in supporting the Human Resources department by ensuring the smooth operation of HR processes and administrative tasks. This position involves managing employee records, and provides support to operations regarding company benefits and policies. The ideal candidate is highly organized, detail-oriented, and able to maintain confidentiality and professionalism in all communications.Key Responsibilities:Maintain and update employee records, ensuring accuracy and confidentialityAssist in maintaining compliance with federal, state, and local labor laws and regulationsHandle HR documentation, including disciplinary actions, and termination paperworkAssist with new hire onboarding, including orientation sessions and paperwork completion.Act as a point of contact for employee inquiries regarding HR policies, benefits, and proceduresSupport employee engagement initiatives, such as team-building activities and wellness programsHandle payroll processing, ensuring accuracy in timekeeping recordsMaintain HR databases and systems, ensuring data integrityGenerate HR reports and analytics for management reviewQualifications & Skills:1-3 years of experience in HR administration or a related roleProficiency in HR software (Oracle/Kronos) and Microsoft Office (Excel, Word, PowerPoint)Excellent communication and interpersonal skillsAbility to handle confidential information with discretionStrong organizational skills and attention to detailMust be able to sit/stand for extended periodsof timeMust be able to work in a fast paced office environmentBe part of the world's largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada!- Affordable medical, dental, and vision coverage offered on your 30th day- 401(k) with generous company match- Tuition reimbursement program- Excellent training and career advancement opportunitiesGrow your skills. Shape your world.Role Purpose:Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.Key Accountabilities:Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.Provide information to callers, requiring detailed knowledge of the manager's area of responsibility and general knowledge of company policies, practices and operations.Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)Maintain departmental records and prepare reports.Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.Follow up on all assignments delegated to subordinate managers as to status, completion, etc.Maintain administrative filing system including items that are confidential.Process weekly payroll records.Serve as central communication point for associates.Operate office equipment including fax, copier, printer, and binding machines.Perform additional duties as assigned.Required Education and Experience:Two years related experienceHigh School Diploma or Equivalent, preferredOur Organization is an equal opportunity employer.