Administrative Assistant - Campus - School Year 2026-2027 (Anticipated Vacancies)

Administrative Assistant - Campus

Responsible for the secretarial duties related to the campus assigned.

Education/Certification: High School diploma or equivalent.

Special Knowledge/Skills: Broad knowledge of MS Word and broad knowledge of MS Excel. Ability to operate various office equipment.

Experience: Previous clerical work experience.

Major Duties and Responsibilities:

• Clerical Support: Maintain physical and computerized departmental files. Perform routine bookkeeping tasks, including simple arithmetic operations, for the department. Assist in scheduling appointments and conferences. Coordinate and hold office meetings. Assist in registration of new accounts. Assist with office equipment. Maintain and handle all work orders, maintenance requests and campus site licenses. Monitor maintenance requests to make sure the campus is in compliance with the city ordinances for dates. Contact maintenance if not compliant. Arrange and schedule AC for school activities (before and after school).
• Communication: Answer incoming calls, take reliable messages and route to appropriate staff. Provide courteous customer service tasks. Greet and help school visitors, teachers and substitutes.
• Records, Reports and Payroll: Assist in maintaining accounting records using the district computer systems. Input data and maintain records for payroll including general operating fund accounts. Maintain purchasing records and collect and deposit monies for various district programs. Prepare various periodic reports such as professional and paraprofessional payroll.
• Other: Participate in cross-training. Perform other duties as assigned.

Supervisory Responsibilities: None

Equipment Used: Computer and various office equipment.

Working Conditions:

• Mental Demands: Maintain emotional control under stress. Work with frequent interruptions. This position requires regular in-person interaction with the public.
• Physical Demands: Repetitive hand motions. Prolonged use of the computer. Frequent sitting, stooping, bending, pushing and pulling. Moving small stacks of textbooks, boxes, equipment and other campus equipment.