Accounts Payable Specialist

Full cycle Accounts Payable Specialist with Property Management experience

Location: San Francisco, CA (On-Site)

Employment Type: Full-Time

Position Overview

We are seeking an experienced and detail-oriented Accounts Payable Specialist to join our growing team in San Francisco. This role requires a strong background in full-cycle accounts payable within the real estate/property management industry and the ability to manage a high-volume invoice environment. The ideal candidate will have experience processing approximately 1,000 invoices per month, possess strong general ledger knowledge, and be highly proficient in Yardi.

Key Responsibilities

• Manage full-cycle accounts payable processing for multiple properties and entities.
• Process and code a high volume of invoices (approximately 1,000+ invoices monthly) accurately and efficiently.
• Review, verify, and reconcile vendor invoices, statements, and payment requests.
• Ensure proper coding of invoices to the general ledger and appropriate cost centers.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Maintain vendor records, W-9 documentation, and vendor compliance requirements.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Perform account reconciliations and assist with month-end close activities.
• Support financial reporting by ensuring AP transactions are recorded accurately and timely.
• Collaborate with property managers, accounting staff, and vendors to ensure smooth workflow and payment processing.
• Maintain strong internal controls and compliance with company policies and procedures.
• Assist with audits and special accounting projects as needed.

Qualifications

• Minimum of 4 years of accounts payable experience, preferably within real estate, property management, or commercial/residential real estate environments.
• Hands-on experience with Yardi is required.
• Experience processing high-volume accounts payable transactions (1,000+ invoices monthly).
• Strong understanding of general ledger accounting and account coding.
• Knowledge of full-cycle AP processes, including invoice processing, payment runs, reconciliations, and vendor management.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Excellent communication and problem-solving abilities.
• Ability to work effectively in a fast-paced environment while maintaining accuracy.

Preferred Qualifications

• Experience supporting multiple properties or entities.
• Exposure to month-end close and financial reporting processes.
• Property management or real estate accounting experience strongly preferred.

Compensation & Benefits

Competitive compensation package offered based on experience, along with comprehensive benefits and opportunities for professional growth.