Financial Coordinator

Job Description

Job Description

Great work starts with great people. At Flintco, you’ll find respect, stability, and opportunity to grow your career. Established in 1908, Flintco maintains offices in 8 major cities and employs more than 900 talented and humble professionals. Ranked among the largest and safest contractors in the nation, we deliver projects across a wide range of market sectors, including healthcare, education, hospitality, sports, mixed-use/residential, advanced industries, and renewable energy. With self-perform capabilities in concrete, steel fabrication and erection, site work, and other critical services, we bring a distinct in-house advantage to every project. Guided by the core principles of our Ethos — Safety, Quality, Honesty, Integrity, and Innovation — our culture is rooted in accountability, collaboration, and commitment to shared success. Beyond the jobsite, we invest in the communities we call home, strengthening the places where we live, work, and build.

Job Summary

Processes information from the Project Managers, Project Site and accumulated project cost to compile owner invoices and secondary invoicing on a monthly, bi-monthly or as-needed basis. Processes subcontractor invoices, making payments, issuing, collecting and recording lien waivers, and dealing with subcontractors on a regular basis. Working closely with Flintco accounting department to obtain invoicing information. Provides accurate information for monthly project reconciliation.

Essential Duties and Responsibilities

All duties and responsibilities include the following, however, other duties may be assigned. To perform in this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Spreads original estimate, approved change orders, billings and pending money onto estimate sheets and into various categories such as pay item, cost code, description, insurance code, man-hours, quantity, unit of measure, labor, material, equipment rental, subcontractors, etc. to allow for data entry into system.
• Assigns cost code numbers to new and open project estimates utilizing the established standard codes and assigning miscellaneous codes as required.
• Processes information from field personnel, updating the labor productivity reports, project labor percentages of completion and quantities.
• Processes information from field personnel, updating the expense or projected cost compared to estimate. Meets with Estimator and/or Project Manager prior to the start of each new project to review the estimate and determine the best cost coding system to be used based on how the project is to be constructed and what items are critical for cost tracking.
• Assigns cost code numbers for Subcontractors and sends information to support staff as required.
• Transfers estimate money from/to material to/from subcontractor cost type, including back charges.
• Issues reports per requests from various departments.
• Corrects miscoded timesheets that the Payroll Department cannot enter into system and sets-up new cost codes in project where necessary.
• Obtains labor rate breakdowns from Estimating department or Project Manager and uses to spread invoices.
• Finds and writes journal entries to change incorrect project numbers or cost codes and notify Accounts Payable, including invoices that have already been processed.
• Reads and becomes familiar with the owner's contract or purchase order with respect to the format required by the owner for billing as well as other contract requirements such as terms of payment, retainer withheld, funding, etc.
• Works in close conjunction with other financial services departments, Project Engineers and Managers, Vice Presidents and Executive Vice Presidents with respect to coordinating all accounting facets in order to provide the client an invoice.
• Processes the application for payment both to the owner as well as through internal systems.
• Processes subcontractor invoices; frequent communication with subcontractors.
• Processes disbursements to those applicable subcontractors relative to the client's project.
• Issues change orders to the subcontractors when required by alterations from the owner to the Company or from the Company to the subcontractor.
• Processes waivers, affidavits, sworn statements and various other reports as so required in the language of the client's contract.
• Models and reinforces safety as a top priority of the organization. Always wears a hard hat and other appropriate personal protective equipment in the field.
• Provides total commitment to continuous process improvement. Meets schedules and deadlines, adheres to policies and procedures and maintains a good attendance/tardiness record.
• Ensures client satisfaction, both internally and externally, through efficient handling of issues. Exercises good interpersonal skills by gladly assisting others to accomplish work of the organization, even it is outside the scope of regular duties. 

Management Responsibilities

None

Knowledge/Skills/Ability

Ability to represent to all persons the Flintco Ethos that encourages the highest level of performance, integrity and morale. Ability to read, analyze and interpret complex documents including plans and specifications, proposals, quotes, and qualifications. Reads and comprehends simple instructions, short correspondence, and memos. Writes simple correspondence. Effectively presents information in one-on-one and small group situations to employees of the organization. Applies common sense understanding to carry out instructions furnished in written, oral or diagram form. Adds, subtracts, multiplies, and divides in all units of measure, using whole numbers, common fractions and decimals. Computes rates, ratios and percentages and draws and interprets bar graphs. Applies common sense understanding to carry out detailed but uninvolved written or oral instructions. Deals with problems involving a few concrete variables in standardized situations. Organizes and manages time, duties and activities efficiently. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Defines problems, collects data, establishes facts and draws valid conclusions. Proficient in Microsoft Office applications of Word and Excel; good organizational skills; good communication, telephone and interpersonal skills; motivated self-starter; ability to work under pressure and meet deadlines while maintaining level of quality service.

Education

Bachelors’ degree in accounting, finance or other financial related field or an equivalent combination of education and experience.

Experience

2 to 3 years construction accounting experience or an equivalent combination of education and experience.

Certificates, Licenses, Registrations

None

Physical Requirements

• Physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this position, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.
• The employee is occasionally required to sit and smell.
• The employee must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Occasionally, especially when managing multiple projects and during problematic opening and/or closing phases of projects, mental stress can be taxing.
• May be required to work long hours for extended periods of time.