Office Administrator

Job Description

Job Description

Office Administrator – Order Entry & Vendor Support

Starting at $20.00/hr. to $24.00/hr. depending on experience.

M to F – 8:30 am to 5:00 pm

Temporary to Hire

Benefits After Probationary Period

Include health benefits, 401K plan, paid holidays, and vacations.

Job Description:

A fast-growing company focused on providing innovative industrial and environmental solutions. We are looking for a dependable and detail-oriented Office Administrator to join our team. This role is central to our day-to-day operations and involves order entry, vendor invoice processing, and professional communication management.

Key Responsibilities:

• Order Processing:
  • Accurately enter and maintain customer sales orders in SAP Business One
  • Verify pricing, quantities, and delivery terms with internal teams
  • Coordinate with logistics and production to ensure order fulfillment
• Vendor Invoice Entry:
  • Input vendor invoices into SAP Business One , matching them with purchase orders and receipts
  • Communicate with purchasing or vendors to resolve discrepancies
  • Help maintain accurate records for accounts payable
• Phone and Front Office Management:
  • Answer and route incoming calls in a courteous and professional manner
  • Greet visitors and provide general support to office guests
  • Maintain office supplies and assist with other administrative tasks as needed

Qualifications & Experience:

• 2+ years of administrative or office experience preferred
• Experience with SAP Business One is highly preferred
• Strong computer skills including Microsoft Excel, Outlook, and Word
• Excellent organizational skills and high attention to detail

• Professional communication skills and positive phone etiquette
• Ability to multitask and prioritize tasks effectively

Compensation & Benefits:

• Pay based on experience
• Career growth opportunities in a growing company

We are an E OE