Conference Coordinator
Full-time
Innovative Driven
Innovative Driven is seeking a Conference Services Coordinator to coordinate meetings and events for staff, lawyers, vendors, and clients at a premier global law firm in NYC.
This is a full-time role (Monday to Friday, 10am-6pm) with rotating work-from-home Fridays.
RESPONSIBILITIES:
- Manage correspondence with customers to acquire information regarding meeting requirements (catering, audio visual, room setup, and all other needs).
- Greet and escort guests to their conference room; make them comfortable until their host arrives.
- Check in with attorneys and staff before the scheduled meeting to confirm logistics.
- Organize pre-conference meetings to coordinate details for larger/special events.
- Arrange signage for meetings and prepare function reports.
- Follow-up for feedback to ensure that needs were met.
- Attend to clients and visitors; assist with printing, faxing, copies, transportation, and message delivering.
- Cross train to provide backup coverage for Receptionists, Operators, and Technicians.
- Assist on special ad hoc projects and assignments as needed.
REQUIREMENTS:
- Bachelor’s degree in Hospitality or relevant work experience.
- A minimum of three years of conference coordination experience.
- Excellent written and verbal communication skills.
- Must be extremely organized with strong time management skills.
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, etc.
- Ability to interact professionally with a broad range of staff and customers.
- EMS 2000 Conference Management System experience is preferred.
Vacancy posted 16 hours ago
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