Financial Services Coordinator

FINANCIAL SERVICES COORDINATOR

DEPARTMENT: Financial Services


UNIT: Professional Administrative Exempt


WAGE: Grade 106 - Compensation is based on the candidate's years of verified and relevant experience, as determined by Human Resources.


DIRECT SUPERVISOR: Director of Financial Services


GRPS MISSION
Our mission is to ensure that all scholars are educated, self-directed and productive members of society.

JOB SUMMARY The Business Services Financial Coordinator is a member of the Business Services team and works with other team members to provide timely and accurate financial accounting and reporting as well as excellent customer service to a variety of internal and external customers.

QUALIFICATIONS

Required Education and Experience:

• Associate's degree in Business, Accounting, Finance or a related field
• 3 - 5 years of progressive accounting or finance experience

OR

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• Minimum 1 - 2 years of relevant account or financial experience. Internship experience in accounting, finance, or a related field may be considered toward the required experience.

Knowledge, Skills, and Abilities:

• Basic accounting and general ledger understanding/knowledge - debits, credits, assets, liabilities.
• Ability to perform simple budget forecasting and planning.
• Familiarity with Federal and State restricted program grant principles/procedures
• Demonstrated ability to read, analyze, and interpret financial statements, technical procedures, and government regulations.
• Demonstrated ability to write reports, business correspondence, and procedures.
• Excellent communication skills
• Demonstrated ability to define problems, collect data and analyzes facts to draw valid conclusions and solve problems.
• Demonstrated ability to foster teamwork.
• Motivation to participate in ongoing training and personal development.
• Proven ability to handle multiple projects concurrently and to prioritize responsibilities
• Proficiency in use of personal computers including excel and word processing software.
• Proven ability to provide excellent customer service to a variety of customers
• Proven ability to work with confidential information
• Proven ability to make decisions and act independently
• Ability to work in a multi-cultural environment

ESSENTIAL JOB FUNCTIONS


Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge, and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:

• Prepare and coordinate monthly financial reports for internal and external stakeholders for assigned K-12 buildings, departments and grants providing budget vs actual reporting for assigned areas of responsibility.
• Coordinate and review the timely issuance of billings and payments to appropriate outside agencies.
• Maintain current knowledge of all BOE policies, District processes and procedures, and all applicable State and Federal guidelines relating to K-12 education.
• Assist internal stakeholders in the preparation and administration of budgets - including projecting costs for department budgets and local, State and Federal grants.
• Assist in the preparation of annual financial statements and other financial reports on the State of Michigan grant websites - NEXSYS and MEIS.
• Prepare journal entries and other financial transactions.
• Monitor actual and budget revenue and expenses to ensure compliance and fiscal accountability. Highlight any budget issues where expenditures may exceed authorized levels.
• Monitor general ledger, payroll, purchasing and other financial reports for compliance and fiscal accountability.
• Review budget proposals to make sure proposals agree with the programmatic narratives, in accordance with the State Accounting Manual.
• Assist in maintenance of the chart of accounts in coordination with the Director and/or Chief Financial Officer.
• Make recommendations regarding budget revisions, reporting requirements, internal controls and office procedures and policies to improve efficiencies.
• Initiate the preparation of various monthly and annual financial reports, including bank reconciliations, for assigned areas of responsibility.
• Assist in the preparation and review of the monthly financial statements for buildings, departments, and grants.
• Facilitate the communication of information with other departments both within and outside of the Business Services Division.
• Assist in the annual budget development process, as well as mid-year periodic budget amendments, as revised financial information is available.
• Assist in year-end closing and audit process as required.
• Participate in relevant training programs designated for continuing education related to school business.
• Develop and present appropriate fiscal training programs for internal and external customers.
• Interact with co-workers, administration, scholars, parents, and the community in positive, supportive, and cooperative ways providing a positive image of Grand Rapids Public Schools.
• Consistently demonstrate dependable attendance and punctuality.
• Perform other duties as assigned.

ADA REQUIREMENTS


The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS


While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk, hear (in a quiet or noisy environment). Specific vision abilities required by this job include close vision, distance vision, and ability to adjust/focus.

WORK ENVIRONMENT


The noise level in the work environment is usually moderate.

MENTAL FUNCTIONS


While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile, and negotiate.

NON-DISCRIMINATION/ACCOMMODATION ASSISTANCE


The Grand Rapids Public Schools will not discriminate against any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability, veteran, or military status.

Assistance with the application process may be requested through the Human Resources Department at View phone number on click.appcast.io or View email address on click.appcast.io.

DISCLAIMER
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.