Administrative Coordinator III

Requisition 202600178S Title Administrative Coordinator III FLSA Status Non-Exempt Hiring Salary This position is a pay grade 12. Please see Pay Grade Table at: Occupational Category Technical/Para-Professional Department Office of the Provost Division Division of Academic Affairs Open Date 06/17/2026 Open Until Filled Yes Educational and Experience Requirement Bachelor’s Degree in related field. Four years’ relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered. Nature & Purpose of Position Performs advanced administrative and operational support to the Office of the Provost and the Polytechnic College. Primary Responsibilities Provides front office coverage and comprehensive administrative support for the office of the provost and supports the Vice Provost for Academic and Career Pathways with scheduling, travel, and other administrative support as needed. Manages budget operations, including handling P-Card purchases, Bearkat Buy processes, Aramark orders, memberships, monitoring expenses, and overseeing polytechnic college budgets, accounts, and expenditures. Assists with events, programs, and projects. Reviews, revises, and interprets policies and procedures, and recommends improvements to enhance efficiency and effectiveness. Attends meetings, takes and maintains accurate notes, and prepares, reviews, revises, and distributes correspondence and official documents. Serves as a liaison with university departments, students, faculty, staff, alumni, and external stakeholders, and performs other related duties as assigned. Other Specifications Requires detailed knowledge of university infrastructure, policies, and procedures, as well as thorough understanding of office systems, with the ability to solve operational problems and recommend process improvements. Demonstrated experience with administrative, purchasing, and financial processes is essential, along with strong attention to detail, organizational skills, and the ability to manage multiple priorities and meet deadlines. Communicate effectively in writing and exercise sound judgment and discretion when handling sensitive information. Proficiency with standard office and enterprise systems, including purchasing and financial platforms, is required. Full Time Part Time Full Time EEO Statement Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215. Annual Security and Fire Safety Report. #J-18808-Ljbffr