Human Resources Administrative Assistant

Responsibilities Represents superior in contacts with the public and department employees to provide or obtain accurate information; Plans, coordinates and reviews the work of clerical employees to maintain an orderly work flow; Performs internal administrative tasks, e.g., interviewing, processing of personnel and payroll records, monitoring contract payment and preparation of departmental budget to reflect current staffing needs; Trains or provides training for new unit employees to use office equipment and other office procedures; Assists with developing and implementing administrative policies/procedures to ensure compliance with federal, state and county rules and regulations; Assists in the preparation and review of financial and state reports, annual budget and other documents as required by federal and state regulations; May coordinate departmental grants, develop and implement contracts, special funding projects, fund raisers, etc., prepares required reports thereon; May monitor contract funding to ensure accurate payment and ensures that funds are drawn from correct sources; Assists subordinate employees with difficult operations to ensure timely completion of work; Acts as liaison between department and the Department of Information Technology to assure proper installation and utilization of automated equipment; Acts as a troubleshooter by analyzing data, preventing and resolving complex problems for subordinates, supervisors and other employees within the department or unit; Supervises and maintains records of operational expenses and revenue to provide data to forecast spending patterns; Establishes priorities and coordinates work activities to meet deadlines; Recommends changes in methods, procedures and organization to increase efficiency in unit operations; May access protected health information (PHI) in accordance with departmental assignments and guidelines defining level of access (i.e. incidental vs extensive); Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, email and database software in performing work assignments; Plans and organizes the maintenance of office facilities, equipment and supplies; May perform other incidental tasks, as required. #J-18808-Ljbffr