Facilities Specialist

Facilities Specialist

This role is all about keeping office operations organized and efficient day to day. The right candidate is a natural problem-solver who takes pride in creating a well-run workspace, comfortable juggling facilities coordination, light admin work, and vendor relationships all at once.

Key responsibilities include:

• Act as the go-to person for office and facilities-related questions or issues
• Track and restock supplies, including office materials, kitchen/breakroom items, and PPE
• Arrange logistics for internal meetings, events, catering orders, and cleaning vendors
• Handle invoice and expense processing, ensuring proper coding and recordkeeping
• Walk the office regularly to spot maintenance or cleanliness issues before they escalate
• Help coordinate desk moves, workspace setups, and hybrid seating arrangements
• Lead onboarding walkthroughs and set up workstations for incoming employees
• Run routine safety and equipment inspections
• Manage building access protocols and keep seating/occupancy data current
• Partner with IT, HR, and Admin teams, plus outside property management contacts
• Flag opportunities to streamline facilities and office workflows

Qualifications include:

• At least 3–5 years in a corporate facilities or office coordination role, ideally within a business services setting
• Solid organizational skills with the ability to manage multiple priorities
• Professional, clear communicator
• Takes ownership and accountability for the workplace environment
• Comfortable in Microsoft Office (Outlook, Excel, Word, Teams, PowerPoint)
• Familiarity with Concur or similar space/resource management tools a plus
• Approachable, proactive, and personable demeanor
• Self-starter who can troubleshoot independently
• Bachelor's degree preferred; relevant experience will be considered in lieu of degree

Perks include:

• Long-term project stability with room to grow
• A hands-on role with real ownership over the day-to-day work environment
• Regular collaboration with cross-functional teams and leadership
• Broad exposure to facilities, operations, and vendor management functions
• Meaningful, tangible impact on office operations

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.