Personnel Assistant

Personnel Assistant

The County of Yolo is recruiting to fill one (1) regular, full-time position in the class of Personnel Assistant at the Yolo County Human Resources Department. Successful candidates will be placed on an eligible list that will be utilized to fill this vacancy as well as future positions as they become available.

This position will frequently perform tasks that support critical administrative and technical Human Resources functions such as recruitment processing and examination, maintaining the applicant tracking system, eligible lists, and confidential personnel records. Incumbent in this position will respond to routine inquiries from employees, applicants, and the public regarding employee selection and onboarding, payroll, benefits, leaves administration, workers compensation, Memorandum of Understandings, and Personnel Rules and Regulations. The incumbent will also assist with personnel data reporting and other HR programs.

Ideal candidate characteristics include: public sector Human Resources experience with a demonstrated aptitude for the identified position functions, Human Resources experience in a large, fast-paced department that requires a high level of support, strong attention to detail and the ability to communicate effectively both verbally and in writing, customer-focused attitude and the ability to be a resourceful problem-solver.

Interested applicants should submit an online County of Yolo Employment Application, completed supplemental questionnaire, and verification of education beyond high school graduation by the closing date.

The following duties are typical of those performed by individuals in this classification; however, not all duties may be performed by all incumbents:

• Responds orally and in writing to routine inquiries from candidates, general public and county employees related to job opportunities, employment procedures, benefits information, and rules and regulations; refers more complex questions to professional staff.
• Prepares regular and periodic reports relating to personnel activities; assists in the compilation of various personnel statistics and data.
• Performs technical and paraprofessional functions associated with a variety of personnel programs including worker's compensation, safety, risk management, pre-employment medical examinations, and random drug and alcohol screening.
• Maintains confidential personnel records.
• Reviews, monitors, prepares and processes countywide personnel transactions involving new hires, promotions, demotions, transfers, terminations, specialty pays and other transactions; ensures compliance with personnel rules, memoranda of understanding and benefits provider plan agreements.
• Acts as liaison between employees, insurance carriers or retirement system to solve problems and answer questions; refers employees to the proper source for information when necessary.
• Participates in the development, maintenance and upgrades to Human Resources Information Systems.

Minimum qualifications include: any combination of education, experience and training which provides the necessary knowledge, skills and abilities. A typical way to qualify is as follows: Education: Completion of sixty (60) semester units or ninety (90) quarter units from an accredited college or university; AND Experience: At least one (1) year of increasingly responsible full-time clerical work experience involving personnel, risk management/safety, employee benefits or other related function.

Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position. Application information must be current, concise, and related to the requirements in this job announcement. A resume may be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application, applicants are required to submit a completed supplemental questionnaire and verification of education beyond high school at the time of filing. Incomplete applications will be disqualified.

The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps, and all listed dates, may change with or without notice.

• Screen for Minimum Qualifications
• Screening for Best Qualified
• Department Selection Interviews
• Reference Checks
• Conditional Job Offer, pending: Pre-Employment Exams
• Confirmed Job Offer
• Estimated Start Date: September 2026

It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants.