Senior Director of Finance

The Opportunity Scion Staffing, Inc., an award-winning staffing, recruiting, and executive search firm serving clients across all 50 states, has an immediate opening for a Senior Director of Finance for our internal team. This newly created position combines strategic financial leadership with hands‑on ownership of finance, accounting, reporting, forecasting, cash management, and finance strategy. Reporting directly to the CEO, this leader will work closely with the Managing Director of Operations & Finance to transition leadership of the finance function, including financial responsibilities, projects, systems, and workflows. Stemming from our company growth, the Managing Director of Operations & Finance will be focusing on operations, legal, HR, and payroll while this position leads the finance and accounting function. The Senior Director of Finance will build on established capabilities, lead a small finance team, and strengthen the financial infrastructure supporting Scion’s next stage of growth. We are seeking an optimistic, resourceful leader who wants to help grow a company and make a lasting contribution. You will equip our executive and division leaders with meaningful financial insights, listen to their goals, and help turn their vision into financially sound plans. Your work will help us understand performance, evaluate opportunities , improve profitability, and invest thoughtfully in our people and businesses. Location: Portland, Oregon region or remote US Schedule: Full‑time. Fully remote work within the U.S. may be considered for highly qualified candidates. Local candidates available for limited in‑office finance work on Tuesdays or Thursdays a plus. Reports to: Founder and CEO The Leader We Are Seeking You are bold, confident, and willing to think outside the box. You question established approaches, bring fresh ideas, and look for solutions that make ambitious goals achievable. You understand risk and empower our growth, while recognizing when a creative, well-supported approach can help the business move forward. You bring a growth mindset and an entrepreneurial spirit, along with demonstrated experience helping a company grow. You can explain how your financial leadership supported expansion, improved profitability, strengthened cash flow, modernized systems, or enabled a meaningful investment. You are comfortable recommending a different approach and accountable for evaluating its results. You believe anything is possible and through hard work success is attainable. You also enjoy the work itself. You are as comfortable building a financial model, doing hands‑on work at any level, or resolving an accounting discrepancy as you are advising the CEO. Key Responsibilities Financial Leadership and Business Partnership Lead the finance function for our company and help shape Scion’s next stage of growth through thoughtful financial strategy, meaningful insights, and collaborative partnerships that empower our decision making, strengthen profitability, and turn ambitious goals into actionable plans. Assume leadership of the finance function through a structured transition of responsibilities, projects, systems, reporting, and workflows. Meet weekly with the CEO and Managing Director of Operations to review financial performance, cash flow, forecasts, priorities, risks, and opportunities. Meet monthly and as needed with executive and division leaders to review division financial performance, forecasts, priorities, risks, and opportunities. Provide actionable insights and guidance to help leaders manage profitability, understand financial results, and evaluate growth opportunities. Maintain a separate, ongoing weekly one‑on‑one meeting with the CEO for financial strategy, guidance, decision‑making, and leadership alignment. Work closely with the Managing Director of Operations during the transition to transfer financial responsibilities, projects, systems, and workflows. Maintain close coordination with Operations following the transition to support effective handoffs and shared priorities. Provide tools, coaching, and financial insights while respecting each leader’s responsibility for managing their own team. Translate financial information into clear recommendations, identifying practical actions and explaining relevant tradeoffs. Evaluate the financial implications of internal hiring, new markets, service expansion, technology investments, and other strategic initiatives. Creates monthly reporting and executive finance reporting to showcase our monthly, annual, growth path and successes or challenges. Continually improve our internal reporting and provide insights. Works a motivated, kind, optimistic leader and manager to our Payroll and Accounting Manager, and Accounts Receivable/Finance staff member. Accounting and Financial Reporting Own the accuracy, completeness, and timeliness of accounting records and financial reporting. Lead the monthly close, account reconciliations, accruals, and preparation of financial statements. Partner with our Payroll and Accounting Manager to review the current GL reporting structure and improve it. Review financial reports before distribution and investigate discrepancies or unusual results. Establish a consistent reporting calendar and clear definitions for financial metrics. Develop company‑wide and division‑level reporting covering revenue, gross profit, contribution profit, operating expenses, and operating results. Document expense allocations so leaders understand how shared costs affect reported performance. Coordinate with external accounting and tax professionals on tax preparation, year‑end activities, and other financial matters. Strengthen internal ownership of financial reporting and reduce unnecessary reliance on outside providers. Works closely with our Accounting Manager and outside CPA firm to bring those accounting services fully in‑house. As needed completed hands on accounting and transaction classification, and QuickBooks system set work as needed to ensure accuracy and a successful and well‑built accounting system. Executive Dashboards and Financial Insights Create useful, accessible reporting that helps executives make decisions and anticipate business needs. Improve or replace the weekly executive leadership team update with a reliable reporting process. Clearly distinguish accrued revenue, invoiced revenue, collections, and cash received. Develop weekly visibility into payroll obligations, staffing hours, invoicing, collections, gross profit, and significant exceptions. Deliver monthly financial results with comparisons to budget and forecast, explanations of material variances, and recommended actions. Identify trends and opportunities across divisions, service lines, clients, and other relevant business segments. Continuously improve reporting based on the decisions leaders need to make. Budgeting, Forecasting, and Growth Planning Develop the annual operating budget using historical placements, billings, gross margin, recruiter productivity. Maintain rolling forecasts for permanent‑placement fees, temporary staffing revenue, gross profit, operating expenses, EBITDA, and cash. Build a rolling 13‑week cash forecast covering weekly payroll, payroll taxes, benefits, contractor payments, client collections, operating expenses, and borrowing needs. Evaluate hiring investments using expected ramp time, placement or gross‑profit targets, productivity assumptions, and break‑even requirements. Assess the working capital and credit capacity needed to fund temporary payroll while waiting for client payments. Forecast the financial impact of adding temporary workers, winning large accounts, entering new markets, or expanding service lines. Identify client, industry, and account concentration risks that could affect revenue, margins, and cash flow. Partner with outside CPA firm to establish tax plan for quarterly estimated payments. Payroll Finance and Commission Oversight Own the financial management and oversight of payroll for internal employees, external temporary, and interim W‑2 employees through collaboration with our Payroll and Accounting Manager. Work with Payroll and Operations to receive approved hours and other required inputs. Payroll and Operations owns routine timesheet collection, approval coordination, and follow‑up with employees and clients. Oversee payroll processing, financial validation, funding, payment accuracy, reconciliations, and correction workflows. Confirm that approved pay rates, hours, commissions, deductions, and adjustments are accurately reflected in payroll and improve payroll audit process. Establish clear payroll deadlines, approval responsibilities, exception procedures, and backup coverage. Coordinate with Operations and HR to resolve discrepancies promptly and support accurate, timely employee payments. Oversee payroll providers and verify completion of applicable payroll tax deposits, filings, and reporting in coordination with appropriate specialists. Establish ownership of commission calculations, reconciliations, accruals, and payment controls. Model proposed commission and incentive changes to help leadership understand their financial impact. Staffing Costs, Pricing, and Profitability Tools Maintain accurate, regularly updated employment burden models for Scion’s core states and other applicable locations. Incorporate relevant employer payroll taxes, workers’ compensation, benefits, and other employment costs, with documented assumptions. Provide practical pricing tools that help teams understand pay rates, bill rates, markup, gross margin, and contribution profit. Identify differences between estimated and actual employment costs and update models accordingly. Analyze profitability across temporary staffing, interim services, direct hire recruiting, and retained executive search. Identify margin leakage, billing discrepancies, unbilled revenue, and other opportunities for improvement. Help leaders evaluate client pricing and contract terms in collaboration with Operations and appropriate advisers. Cash Management, Billing, and Receivables Establish internal controls and oversee cash management, accounts payable, billing controls, and accounts receivable reporting. Maintain visibility into overdue balances, collection activity, disputed invoices, client concentration, and credit exposure. Partner with client‑facing leaders and Operations to resolve billing issues and improve collection workflows. Monitor the relationship between payroll commitments, client payment timing, and available funding. Prepare, review, reconcile, and distribute required Webster and other banking or funding‑provider reports on schedule. Evaluate banking and funding costs and recommend improvements supported by a clear business case. Systems, Controls, and Internal Capabilities Complete a comprehensive assessment of finance systems, processes, controls, staffing, and reporting. Develop and implement a prioritized improvement plan that increases efficiency, reduces errors, and supports growth. Improve information flow among QuickBooks, payroll, billing, Bullhorn, and reporting systems, as applicable. Use appropriate technology and automation to reduce repetitive work and strengthen accuracy. Establish documented procedures, appropriate access controls, payment approvals, independent reviews, and continuity plans. Ensure essential workflows have trained backup coverage. Evaluate opportunities to bring additional accounting, reporting, and payroll activities in‑house. Assess payroll processing and payroll funding as separate but connected decisions. Present a transition business case addressing provider fees, software, staffing, implementation costs, working capital, controls, and service continuity. Lead approved changes through a phased implementation plan with clear readiness criteria. Finance Team Leadership Lead, coach, and develop a lean accounting and finance team while remaining actively involved in daily work. Establish clear responsibilities, priorities, performance expectations, and service standards. Evaluate department capacity and recommend changes to team structure as needed. Hire and develop additional finance or accounting support when approved and supported by business needs. Foster a collaborative environment where questions are welcomed, issues are raised early, and accuracy matters. Build strong working relationships across the company and communicate financial information in a useful, approachable way. Tax Planning, Compliance, and CPA Coordination Coordinate with the company’s CPAs for timely S‑corporation federal, state, and local filings. Prepare quarterly tax projections, payment schedules, and required supporting documents. Required Qualifications At least 10 years of progressively responsible finance and accounting experience. At least three years of experience leading and developing others. Experience leading a small finance team while personally performing detailed accounting and analytical work. Demonstrated command of accounting, financial statements, reconciliations, accruals, budgeting, forecasting, and cash management. Strong QuickBooks proficiency and advanced spreadsheet and financial modeling skills. Experience processing and overseeing multi‑state payroll and related financial workflows (must include California). Demonstrated success improving reporting, systems, processes, or financial controls. Examples of helping a company grow, improve profitability, strengthen cash flow, or make informed investment decisions. Strong technology skills and the ability to learn, evaluate, and improve financial systems. Excellent organization, attention to detail, follow‑through, and problem‑solving skills. The ability to communicate clearly with executives, managers, employees, and outside partners. Sound judgment, discretion, and a commitment to protecting confidential financial and employee information. An optimistic, collaborative leadership style paired with confidence, initiative, and accountability. Ability to work onsite in the Portland, OR region on Tuesdays and Thursdays a plus. Preferred Experience Experience in staffing, recruiting, executive search, employer‑of‑record services, or another payroll‑intensive multi‑state business. Experience with payroll funding, receivables financing, and working capital planning. Familiarity with staffing burden calculations, client pricing, commission structures, and division‑level profitability. Experience supporting a company through significant growth or increasing financial complexity. Experience bringing outsourced financial activities in‑house or leading financial system transitions. A relevant degree, CPA, CMA, or comparable professional expertise. Compensation and Benefits The anticipated starting salary range for this position is $150,000–$200,000 annually, depending on experience, qualifications, and demonstrated expertise. There is also room for professional title growth and long‑term potential path to CFO. Scion Staffing provides fully paid individual health, dental, vision, life insurance, short‑ and long‑term disability, in addition to 80 hours of fully paid parental leave, annual reviews, annual raises, career growth, and continued training opportunities! We also provide: Fourteen (14) Paid Time Off days in year one; amount increases with tenure. Eleven (11) paid holidays. One (1) paid wellness day + two (2) paid community volunteer days! Separate bank for Paid Sick Leave, no need to use your PTO! A paid birthday: take your birthday off, or another day within a week of your birthday. 401(k) + employer contribution. Monthly cell phone and internet stipend. Remote work flexibility with lots of options for virtual team connection! A friendly and supportive team environment inclusive of everyone! ABOUT OUR FIRM Scion Staffing is a top staffing agency and executive search firm, connecting leading companies and organizations with impeccable talent nationwide. Through our innovative team building and staffing solutions, we bridge the gap in temporary staffing, as well as contract‑to‑hire employment, contingent search, and executive search. Named as an Inc. 5000 Top Fastest‑Growing Private Company in America, we are proud to also be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firm in America, recognized as a ClearlyRated Best of Staffing firm, and identified as a top recruitment firm by The Business Times ! Additional information about Scion Staffing can be found online. Scion Staffing, a division of Scion Staffing, Inc., is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest, or conviction‑based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non‑biased talent and recruitment processes are foundational to the success of Scion and every organization that we partner with. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applications with arrest and conviction records. #J-18808-Ljbffr Scion Staffing, Inc.