Administrative Assistant

Administrative Assistant

OnSite: Tampa, Florida

Amalie Oil Company

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Service Desk experience strongly preferred

Responsibilities include, but are not limited to:

• May direct the work of clerical employees in lower job classifications.
• Use and leverage technologies as in Service Desk, ext.
• May assist in training newly hired clerks and secretaries.
• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses.

Performs other related duties as assigned

Required Qualifications

• Excellent interpersonal and customer service skills.
• High school diploma or equivalent required.
• May require occasional overtime or flexibility in working hours to meet department needs
• Proficiency in Service Desk and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and manage time effectively in an office environment.
• Comfort with light production tasks: printing, cutting, assembling, packaging, etc.

Work Environment + Physical Requirements

This job operates in a professional office environment. This position routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Moderate noise can be expected from the office equipment as well as trains and trucks from the plant. Adaptability: Flexibility to adapt to changing priorities, procedures, departmental needs, and software systems.

Problem Solving: Strong analytical and problem-solving skills to address common challenges effectively. Capacity to identify issues and propose effective solutions.

Initiative: Proactive approach to tasks and responsibilities with willingness to take on additional responsibilities.

Benefits

AOCUSA pays the full cost of our Employee's Health Insurance

• Complete Insurance Coverage: Medical, Dental, Vision, Life and Supplemental Plans Available
• 401(k) with Company Match and Profit Sharing
• Paid Holidays & Paid Time Off
• Free life insurance
• Chaplain Assistance Program
• Medical Expense Reimbursement Program