Office Assistant
RJ's Construction Supplies
Job Description
Job Description
Agricultural Soil Products is looking for a reliable and organized Office Assistant to join our team. This position will support our accounting and office operations, with a focus on invoicing, Accounts Receivable (AR), Accounts Payable (AP), and general administrative duties .
We are looking for someone who is detail-oriented, dependable, comfortable working with numbers, and able to stay organized in a busy environment.
Schedule: Monday-Friday 6am-2:30pm
Responsibilities
Invoicing & Accounts Receivable
- Create and send customer invoices
- Review invoices for accuracy
- Post customer payments and maintain account records
- Assist with customer account questions
- Follow up on outstanding invoices and past-due balances
- Assist with account reconciliations
- Maintain accurate customer files and records
Accounts Payable
- Enter vendor invoices into the accounting system
- Review invoices for accuracy and proper approval
- Match invoices with purchase orders and receiving documents when needed
- Help maintain vendor records
- Assist with payment processing
- Resolve basic invoice and billing discrepancies
Administrative Support
- Answer phones and assist customers and vendors
- File and organize documents
- Enter data and maintain accurate records
- Prepare reports and spreadsheets
- Assist with office correspondence and paperwork
- Coordinate with Operations, Accounting, Sales, and other departments
- Assist with inventory and administrative tasks as needed
- Perform other duties as assigned
Qualifications
- 1+ year of administrative, accounting, AP, AR, or invoicing experience preferred
- Basic understanding of Accounts Payable and Accounts Receivable
- Experience with invoicing and customer accounts
- Comfortable working with numbers and spreadsheets
- Professional communication and customer service skills
- Basic to intermediate Excel skills
- Experience with QuickBooks is required
- Ability to work independently and as part of a team
Vacancy posted 2 days ago
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