Administrative Associate III

Job Title Administrative Associate III Agency East Texas A&M University Department Chemistry Proposed Minimum Salary Commensurate Job Location Commerce, Texas Job Type Staff Job Description A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator. If you need assistance, please contact us at View email address on click.appcast.io SUMMARY Maintain official records and executes administrative policies determined by or in conjunction with other administrators and generally works under deadlines. DUTIES & RESPONSIBILITIES Serves as receptionist by greeting visitors, ascertaining nature of business and conducting visitor(s) to the appropriate person. Assists students, staff and others in department in order to regulate and oversee department activity. Maintains departmental files, authorizes use of same and keeps interested groups informed as to availability of materials. Answers telephone and gives information to callers or routes call to appropriate area and places outgoing calls. Schedules appointments. Uses computer for word processing and other needed functions in order to compile and produce reports, compose and prepare correspondence, and produce other requested documents. Makes copies of correspondence or other printed material. Types needed requisitions in order to purchase equipment and supplies for departmental use. Opens, reads, and distributes mail; assembles related material for use by supervisor in answering mail; may answer routine inquiries requiring interpretations of departmental regulations. Prepares outgoing mail. Analyzes department operating practices such as recordkeeping systems, forms control, and office layout, to create new systems or revised established procedures. Assists in the preparation of department budget and tracks expenditures. Records minutes of staff meetings. Arranges travel schedules and reservations, prepares travel applications and vouchers. Coordinates collection and preparation of operating reports such as time and attendance records, terminations, new hires, transfers, budget expenditures, statistical records of performance data and student information. Evaluates work methods, makes suggestions to improve procedures and job efficiency. Orders and receives chemicals, cylinders and supplies for teaching and research labs using departmental and research accounts. Coordinates with stockroom to check-in and check-out of teaching labs. Maintains departmental inventory by counting material, equipment, merchandise or supplies in stock and orders according to department need for business. Contacts appropriate individual for equipment repairs; and performs simple preventative maintenance on office equipment. MINIMUM REQUIREMENTS Education: High school diploma or equivalent combination of education and experience. Experience / Knowledge / Skills: Three years of related experience. Excellent knowledge in business communications, spelling, punctuation, office procedures and excellent proofing skills required. Good computer skills an #J-18808-Ljbffr