Administrative Assistant Coordinator
$25 - $28 per hourInsight Global
Job Description
Job Description
Position: Office Administrative Assistant
Fort Myers, FL
Pay Rate: $25-$28 Hourly Based on Experience
Looking to HIRE RIGHT AWAY!!
Must Haves:
- 3+ years of experience of Administrative Assistant, Office Coordinator, or Executive Assistant
- Extensive knowledge of office administration, clerical procedures, and recordkeeping system
- Experience communicating with business partners, vendors, and working cross functionally with different departments
- Experience with Microsoft PowerPoint and Excel
Day to Day:
- Provide onsite logistical support for events and activities, coordinating with departments, vendors, facilities, and other partners to ensure operational needs are met.
- Prepare and manage presentation materials, including PowerPoint presentations, teleprompters, and related equipment; provide technical support and troubleshoot routine issues.
- Coordinate audiovisual, livestreaming, recording, and other technical requirements for meetings, presentations, interviews, and university events.
- Coordinate the production of printed and digital communications materials, including programs, signage, handouts, invitations, and other collateral; manage printing, vendors, proofs, schedules, and delivery.
- Conduct routine website updates and the posting of event information and announcements within established channels, procedures, and permissions.
- Maintain project schedules and operational tracking documents to support effective office operations.
- Coordinate purchasing, invoices, expense documentation, vendor information, and payment processing
- Maintain and organize communications plans, internal and external contact lists, templates, equipment, and resource materials.
Vacancy posted 4 days ago
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