Facilities Coordinator

Job Description

Job Description

Description

As a Facilities Coordinator at Impulse , you will assist the facilities & critical infrastructure teams responsible for building the production machines at Impulse. Be a key organizational liaison to engineering & production teams.

Responsibilities

• Submit and track construction permits for Redondo Beach and Mojave facilities
• Monitor permit status and coordinate with local agencies to ensure timely approvals
• Create and manage purchase requisitions in Coupa
• Track purchase orders, change orders, contract values, and project commitments
• Monitor spending against approved contracts and time-and-material agreements
• Issue updated not-to-exceed purchase orders as directed by Facilities Project Managers
• Track project expenditures, open commitments, and purchase order balances
• Serve as the primary point of contact for Facilities regarding requisitions, purchase orders, invoice status, and change orders
• Coordinate with Accounting, Purchasing, and Accounts Payable to resolve procurement and invoice-related issues
• Assist with contractor onboarding and documentation requests, including coordination with Accounts Payable as needed
• Maintain project records, permits, contracts, purchase orders, and construction documentation
• Create and maintain project schedules, milestones, and status reports
• Assist Facilities Project Managers with project planning, schedule updates, and project execution
• Coordinate communication among contractors, vendors, project managers, Accounting, Purchasing, and Facilities teams
• Support project closeout activities and ensure documentation is properly retained
• Identify schedule, procurement, or project execution issues and escalate as appropriate

Minimum Qualifications

• High school diploma or equivalency certificate
• Demonstrated experience managing purchase requisitions, purchase orders, change orders, and vendor invoices
• Strong proficiency in Microsoft Excel, Outlook, Word, and project tracking tools 
• Ability to manage multiple projects and priorities simultaneously in a fast-paced environment

Preferred Skills and Experience

• 3+ years of demonstrated experience in facilities, maintenance, construction administration, procurement, or a related support role 
• Demonstrated experience with permit tracking and regulatory documentation processes 
• Demonstrated experience with ERP and procurement systems (Coupa preferred) 
• Demonstrated experience with maintenance CMMS systems

Additional Information:

Compensation bands are determined by role, level, location, and alignment with market data. Individual level and base pay is determined on a case-by-case basis and may vary based on job-related skills, education, experience, technical capabilities and internal equity. In addition to base salary, for full-time hires, you may also be eligible for long-term incentives, in the form of stock options , and access to medical, vision & dental coverage as well as access to a 401(k) retirement plan .

Impulse Space’s spacecraft manufacturing business is subject to U.S. export regulations including the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). This position requires applicants to be either U.S. Persons (i.e., U.S. citizen, U.S. national, lawful permanent U.S. resident (green card holder), an individual granted asylum in the U.S., or an individual admitted in U.S. refugee status) or persons eligible to obtain an export license from the U.S. Departments of State, Commerce, or other applicable U.S. government agencies. Learn more about the ITAR here.

Impulse Space is an Equal Opportunity Employer; employment with Impulse Space is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.