Fiscal Assistant

at the Black River Area Development Corporation Date Posted: September 1, 2026 Job Responsibilities Summary The Fiscal Assistant plays a crucial role in supporting our financial operations. This position is responsible for processing cash receipts and disbursements, preparing reports, and handling various administrative financial tasks to ensure smooth operations and compliance with organizational policies. Proficiency in accounting software and a keen attention to detail are essential for success in this role. Essential Duties and Responsibilities include the following. (Other duties may be assigned.) Cash Receipts & Disbursements: Prepare cash receipts for deposit daily pursuant to accounting policies and procedures Enter cash receipts into accounting software. Enter cash disbursements into accounting software. Reporting: Prepare the biweekly payroll spreadsheet for the senior citizen total meal cost report. Prepare spreadsheets for HUD 202/811 deposit entries Prepare the drawdown for Child Development Program weekly, and twice weekly on payroll weeks. Keeps a log of drawdowns for reconciliation. Invoice & Payment Processing: Enter invoices into three accounting software Post invoices, print checks, and process EFT payment files Code Agency bills for payment. Allocate central office bills monthly. Allocate agency credit card bills, including cell phone charges monthly. Documentation & Administrative Tasks: Keep copies of agency bills and pull copier report(18th of month) for central office billing Make copies of interest on bank statements for entry into software including entry of HUD 202 interest in monthly spreadsheet. Scan security deposit bank statements to HUD 202 personnel Order for CDP, document, and scan into Microix; provide printed copies to CDP Fiscal Assistant. Store and present checks for vendor pickup. Periodically take items to Lawrence county for drop off and signatures Prepare templates for Weatherization billing including allocation of payroll expenses. Complete quarterly SUTA reports for BRAD processing group. Prepare indirect cost billing Monthly for review by CFO Enter budget information into software Participate in cross-training initiatives for various finance roles to promote a well-rounded understanding of departmental functions. Professional Development: Engage in opportunities for growth and training. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Requirements Qualifications To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: Associate's degree in Accounting, Finance, or related field equivalent experience; 6 months to 1 year of relevant experience preferred Language Skills: Ability to read, interpret, and communicate effectively. Mathematical Skills: Proficient in basic calculations (discounts, percentages, etc.). Reasoning Ability: Ability to apply common sense and sound judgment in processing financial transactions and resolving discrepancies. Computer Skills & Technology: Proficiency in data entry and willingness to learn new software. Certifications, Licenses, Registrations: Valid driver’s license; First Aid and CPR certification. Other Skills & Abilities: Strong communication skills and ability to work collaboratively with team members. Training & Safety Culture: Flexibility to attend evening greetings or training as needed; willingness to travel for training and conferences. Completion of all required training is mandatory. Employees must consistently adhere to and support the organization’s culture of safety by following safety policies, participating in safety-related training, and contributing to a safe work environment. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hand to write, type, and enter data; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee is occasionally required to walk, stand, climb or balance. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and distance vision. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. AP/EEO Statement: BRAD is committed to equal employment opportunity and a discrimination-free workplace in accordance with all applicable laws. Schedule Monday - Friday 8:00AM - 4:30PM BRAD Child Development Programs provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BRAD Child Development Programs offers sick, annual, and holiday pay. Employer Matched 401k. Also eligible for health, dental, vision, and life insurance after 60 days of employment. BRAD requires pre-employment background checks and drug screening. #J-18808-Ljbffr Black River Area Development, Corp.