Project Manager

Provide comprehensive administrative and operational support to one or more Mechanical Engineering leaders (Directors, Senior Managers, or Principal Engineers). Prepare agendas, briefing materials, presentations, and follow‑up action items for leadership, engineering, and project meetings. Draft summaries and executive‑ready communications that translate technical discussions into clear, actionable information. Handle confidential and sensitive information with a high level of discretion and professionalism. Data, Excel & Reporting Expertise Utilize advanced Excel and spreadsheet skills to develop and maintain trackers for budgets, project costs, materials, labor hours, work orders, and asset inventories. Create and maintain reports, summaries, pivot tables, and dashboards to provide visibility into mechanical engineering workload, spending, and performance trends. Ensure data accuracy and integrity across multiple tracking systems by reconciling spreadsheets with work order systems, purchasing data, and project documentation. Program & Project Coordination Track action items, milestones, and deliverables for mechanical engineering initiatives across operational and capital projects. Maintain documentation related to mechanical engineering standards, SOPs, commissioning activities, audits, and compliance requirements. Assist in preparing executive‑level reports, dashboards, and presentations related to mechanical reliability, performance, and risk. Provide coordination support for new building projects, including tracking mechanical scope, documentation, schedules, and outstanding items from design through commissioning and turnover. Operational Interface & Cross‑Functional Coordination Serve as a liaison between Mechanical Engineering, Electrical Engineering, Facilities Operations, Construction, Procurement, and external vendors. Support workflows related to preventative maintenance, corrective maintenance, outages, and mechanical risk mitigation activities. Support and maintain mechanical‑related work orders within the site’s work order management system to ensure accurate tracking and visibility. Track mechanical materials, equipment, and spare parts associated with maintenance activities, projects, and new builds. Coordinate with Purchasing, Logistics, and Receiving teams to identify incoming shipments, confirm delivery timelines, and ensure materials are delivered to the correct sites and locations. Assist in resolving discrepancies related to deliveries, inventory, and work order status to support uninterrupted mechanical operations. #J-18808-Ljbffr