Real Estate Paralegal II

Real Estate Paralegal II

Location: Oklahoma City, OK, US, 73120

Req ID: 482652

Benefits: Fuel Your Growth with Love's - company funded tuition assistance, Paid Time Off, 401(k) – 100% Match up to 5%, Medical/Dental/Vision Insurance after 30 days, Competitive Pay Career Development

Basic Purpose

The Real Estate Paralegal II provides intermediate level support for Love's multi-state real estate portfolio activities. This position demonstrates competency in fundamental real estate transaction processes while preparing drafts, performing thorough reviews, managing standard transaction components, and escalating non-routine issues with reduced oversight. The role applies foundational knowledge of Love's real estate operations across the nation while working with independence appropriate to an intermediate-level paralegal role within the Legal Department real estate team.

Major Responsibilities

Real Estate Transaction Support

• Coordinate standard transaction components and provide assistance in a large, multi-state portfolio of residential and commercial real estate acquisition, sale, use, and development activities
• Prepare, review, and assist in negotiating standard transaction documents, including purchase and sale contracts, lease agreements, deeds, development agreements, easements and other conveyance, use and development instruments, 1031 tax deferred exchange transaction documents, eminent domain documents, and other legal instruments, with guidance on non-routine terms and tasks
• Review and analyze title commitments, exception documents, and surveys; identify routine title and survey issues; assist in resolving issues with team guidance; and draft title objection letters
• Coordinate standard closing activities and serve as a point of contact for opposing parties, title companies, surveyors, vendors, and other third parties, escalating non-routine issues to senior team members or attorneys
• Apply developing knowledge of real estate processes, legal documentation, title and survey review, client communication, and vendor coordination to manage standard transaction components with minimal oversight while building expertise in complex real estate concepts and documents
• Review closing documents for accuracy and completeness and ensure timely compilation of electronic closing binders for all acquired and leased sites
• Docket and manage relevant contractual deadlines; keep members of the Real Estate Department, in-house attorneys, and Executives, as requested, apprised of such deadlines and other contractual requirements; ensure Fixed Assets and Treasury Departments are informed of upcoming real estate closings; provide outside tax consultants with information on acquired and sold sites; and provide other support and information pertinent to real estate transactions internally and externally, as requested
• Act as a liaison between the Legal Department and the Real Estate Department (including multiple in-house real estate project managers), other internal business clients, vendors and other third parties on real estate matters
• Educate business clients on standard real estate acquisition and development processes and coordinate attorney guidance on legal or non-routine issues
• Participate in regular meetings with in-house Legal real estate team, including attorneys, other real estate paralegals, and support staff, to report on standard real estate matters, review assigned docket items, and identify other matters requiring attention
• Attend and represent the Legal Department in periodic real estate status meetings with members of the Executive team and Real Estate Department General and Administrative
• Ensure maintenance of organized real estate files, consistent with departmental requirements, and accurate and current electronic real estate docket (and assist with weekly disbursement of same to members of the Real Estate Department, in-house attorneys and Executives, as requested), and compliance with real estate purchase agreements
• Act in a general legal support role for in-house corporate counsel and the Legal Department, as needed, by assisting in the preparation and review of miscellaneous business or litigation documentation, the conduct of legal or other research, and the performance of general legal support tasks
• Maintain confidentiality of sensitive legal, transactional, and business information consistent with Company policies and legal obligations. Timely and accurately enter and update status of projects in matter management system and contracts in enterprise contract system and leverage Company-provided technology and artificial intelligence resources in the performance of assigned responsibilities, consistent with Company policies and departmental expectations.

Education and Experience

Education: HS Diploma or equivalent required. Certification as legal assistant, paralegal, or equivalent experience preferred

Experience: 1-3 years of related real estate acquisition transaction experience in a law firm, title company, or corporate legal department, with experience preparing common real estate transaction documentation and familiarity with real property title matters

Skills and Physical Demands

Skills:

• Hard skills: Proficient in Microsoft Office, Microsoft Word, and ability to learn new software applications and computer programs, working knowledge of LexisNexis or Westlaw legal research (or willingness to learn), ability to type efficiently, and strong oral communication
• Understanding of real estate terminology, concepts, and transaction processes
• Familiarity with title commitments, surveys, and exception documents
• Document review and proofreading abilities
• Experience with legal document types (deeds, easements, purchase agreements, leases)
• Soft Skills: Strong written communication skills for drafting correspondence
• Professional verbal communication for client and vendor interactions
• Active listening skills for training and instruction
• Ability to ask clarifying questions when uncertain
• Exceptional attention to detail and accuracy
• Strong organizational and time management abilities
• Ability to prioritize multiple tasks and deadlines
• Collaborative teamwork skills
• Ability to apply and continue developing knowledge of complex legal and real estate concepts
• Adaptability to new processes and systems
• Initiative in seeking guidance when needed

Typical Physical Demands:

• Requires prolonged sitting, some bending and stooping
• Occasional lifting up to 50 pounds
• Manual dexterity sufficient to operate office equipment, e.g. computer keyboard, copy machine, printer, and calculator
• Ability to perceive sound at normal speaking levels with or without correction, and visual acuity to perform activities such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading
• Occasional evening or weekend work

Our Culture: Fueling customers' journeys since 1964, innovation leads the way for this family-owned and operated business headquartered in Oklahoma City. With nearly 40,000 team members, travel stops are the core business along with products and services that provide value for professional drivers, fleets, traveling public, RVers, alternative energy and wholesale fuel customers. Giving back to communities and an inclusive workplace are hallmarks of the award-winning culture. Love's is an Equal Opportunity Employer. Veterans encouraged to apply.