Automotive Office Manager

Grey Wolf Automotive Group is looking for an experienced and highly organized Automotive Office Manager to lead our dealership’s administrative and accounting operations. This leadership role is essential to the smooth and profitable operation of our store. If you're a detail-oriented, proactive professional with strong dealership accounting knowledge, we want to hear from you!

Key Responsibilities:

• Oversee daily operations of the dealership’s accounting office


• Supervise and support office staff including billing clerks, title clerks, and administrative personnel


• Ensure accurate and timely processing of vehicle deals, titles, payoffs, and accounting schedules


• Prepare and manage monthly financial statements in collaboration with the General Manager and Controller


• Reconcile general ledger accounts and maintain accurate financial records


• Monitor and manage cash flow, bank deposits, and dealership receivables/payables


• Ensure compliance with all internal policies and manufacturer requirements


• Collaborate with department managers to resolve discrepancies and improve processes


• Lead month-end and year-end closing procedures


• Handle HR tasks including on-boarding paperwork, timekeeping, and benefits coordination (as needed)


• Maintain confidentiality of sensitive financial and personnel information

Requirements:

• 3+ years of experience in automotive dealership office management or accounting


• Strong understanding of dealership financial operations, including AutoSoft or Reynolds & Reynolds 


• Excellent leadership, communication, and organizational skills


• Ability to work independently and manage multiple priorities


• Proficient in Microsoft Office Suite (especially Excel)


• High level of attention to detail and problem-solving ability


• Valid driver’s license and ability to pass a background check and drug screening


• Travel

What We Offer:

• Competitive salary based on experience


• Performance-based bonuses


• Health, dental, and vision insurance


• 401(k) retirement plan with company match


• Paid time off and holidays


• Supportive leadership and a team-oriented environment