Administrative Assistant II (CTC)

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The Career and Technology Center of Cape Girardeau is seeking a dedicated Administrative Assistant for the remainder of the 2025-26 academic year.

The Administrative Assistant will be responsible for assisting in the administration of the Adult Education and FA functions. Typically uses a variety of computer software and systems to perform duties. Normally performs tasks with work priorities and general instructions provided by the supervisor. Exercises judgment in selecting and applying established procedures correctly and in determining when to refer problems to the supervisor.

Required Qualifications:

• High school diploma or equivalent.
• Proficiency in Microsoft Office programs including Word, Excel, and PowerPoint.
• Ability to meet and deal with the public in a gracious and tactful manner.
• Ability to interact with students, parents, staff and faculty in a gracious and tactful manner.
• Ability to maintain confidentiality at all times.
• Ability to work with others on multiple tasks as well as to work independently and to complete assignments with specified deadlines.
• Ability to handle multiple interruptions.
• Possess considerable knowledge of business English, general vocabulary, spelling, arithmetic, and modern office practices.
• Able to operate the various types of business machines and technology required for the position with accuracy.

Essential Duties and Responsibilities:

• Posting payment/financial aid to student accounts
• Maintaining sponsored and scholarship student files
• Billing to agencies
• Processing/posting to student accounts for Missouri Access grants/A+ funds
• Answer phones
• Answer questions regarding all classes at the CTC
• Invoicing/processing purchase orders
• Maintaining records for dual-enrolled students
• Submit check requests
• Adult Education Enrollment
• Adult programming needs:
• PO's
• Ordering supplies/textbooks
• Preparing contracts (extra duty, short-term)
• Certificates
• Payroll
• Purchase Orders
• Administrator for Student Manager & Authorize.net
• Processing tax forms
• Maintain classes in ACEware
• Daily Deposits
• Check/Cash refund requests
• Copying & other requests for the adult education instructors
• Payment plans & Collections
• Student account adjustments

General Information:

For more information visit (Job Opportunities).

Application Deadline: Open until filled

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person