Payroll Clerk

Payroll ClerkJob Title: Payroll Clerk FSLA: NonexemptReports to: Payroll Supervisor Pay Grade: Clerical/Para 7 Dept. /School: Payroll Department Calendar Days: 226 Donaldson Administration Building Revised: 11.14.2024Primary Purpose: The Payroll Clerk compiles and prepares the district's regular payroll, including related reports and deposits, and works under moderate supervision to ensure the accurate and timely preparation of payroll records in accordance with prescribed procedures and regulations.QualificationsHigh school diploma or GEDSpecial Knowledge/SkillsKnowledge of basic payroll accounting proceduresAbility to maintain accurate and auditable recordsAbility to use software to create spreadsheets, databases, and do word processingProficiency in keyboarding and file maintenanceStrong attention to detail and problem-solving skillsAbility to work with numbers in accurate and rapid manner to meet established deadlinesEffective organizational, communication, and interpersonal skillsMajor Responsibilities and DutiesPayroll AccountingPrepare accurate district payroll for distribution to employees following established proceduresReceive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net payBalance payroll earnings and deductions; initiate related transfers of funds and depositsMaintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirementsData EntryPrepare and post all payroll changes including payroll deductions, extra-duty pay, professional dues, leave days, and final payPayroll records and reportsResolve payroll discrepancies by collecting and analyzing informationCompile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and timesheetsOtherPrepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors' Act (FICA), Medicare, Texas New Hire Reporting, and Worker's Compensation CommissionWork cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiriesRespond to requests from financial institutions regarding verification of employmentMaintain confidentiality of informationSupervisory ResponsibilitiesNoneEvaluation: The evaluation of the Payroll Clerk is a responsibility resting with the Payroll Supervisor. An evaluation shall be completed in writing at least once during the course of the school year.Work EnvironmentTools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hoursMental Demands: Work with frequent interruptions to meet established deadlines; maintain emotional control under stress