District Office Receptionist - Front Desk

District Office Receptionist - Front Desk

The job of Receptionist - District is done for the purpose of greeting and directing visitors, responding to inquiries from staff, the public, parents, students, etc. by providing requested information and/or referral to other parties; and, when time permits, providing general clerical support.

Essential Functions:

• Answers telephone system for the District for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages, and maintaining a phone directory for the District.
• Distributes items within the site (e.g. special delivery and overnight mail/packages, messages, application packets, community flyers, Golden age passes, school records, etc.) for the purpose of ensuring receipt to addressee.
• Greets individuals entering the building (e.g. visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries; and/or directing individuals to appropriate location in accordance with established building security procedures.
• Maintains reception area materials (e.g. job applications, newsletters, event calendars, including meetings that appear in School Dude, school boundary information, inventory of office supplies, etc.) for the purpose of providing resource information to visitors.
• Maintains building information (e.g. use schedules, staff directories, emergency contacts, etc.) for the purpose of providing reference information.
• Monitors multiple security cameras and access control systems for the purpose of maintaining a safe environment.
• Performs general clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
• Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties.

Other Functions:

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements:

Minimum Qualifications:

Skills, Knowledge and Abilities:

• Skills are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.
• Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.
• Ability is required to schedule activities, meetings, and/or events; collate data; and use basic, job-related equipment.

Responsibility:

• Responsibilities include: working under direct supervision using standardized routines; leading, guiding, and/or coordinating others; operating within a defined budget.

Working Environment:

• The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 70% sitting, 10% walking, and 20% standing. This job is performed in a generally clean and healthy environment.

Experience:

• Job related experience is required.

Education:

• High school diploma or equivalent.

Clearances:

• Criminal Justice Fingerprint/Background Clearance

FLSA Non-exempt

Park Hill School District