HR Coordinator

Job Description

Job Description

Human Resources Coordinator

Polaris Rehabilitation & Care Center | Cheyenne, Wyoming

Why Join Polaris Rehabilitation & Care Center?

At Polaris Rehabilitation & Care Center, joining our team means becoming part of an organization where people, culture, and resident care are closely connected. Our Human Resources team plays an important role in supporting employees, strengthening recruitment and retention, maintaining compliance, and helping facility leadership build a dependable workforce. ✔ Collaborative, team-oriented environment ✔ Opportunity to develop broad Human Resources experience ✔ Direct partnership with facility and organizational leadership ✔ Meaningful role supporting employees throughout the employment lifecycle ✔ Opportunities for professional growth and advancement Position Overview

Polaris Rehabilitation & Care Center is seeking an organized, dependable, and people-focused

Human Resources Coordinator

to support the day-to-day Human Resources functions of our skilled nursing and rehabilitation community. The HR Coordinator will support

recruitment, onboarding, employee records, payroll and timekeeping processes, benefits administration, employee relations, training compliance, and general HR operations

. This position serves as an accessible resource for employees and managers while helping ensure HR processes are completed accurately, timely, and consistently. This role is ideal for an HR professional who enjoys working directly with employees, managing multiple priorities, and supporting a fast-paced healthcare environment. The HR Coordinator will work closely with the

Administrator, department leaders, and regional/corporate Human Resources leadership

to support the workforce needs of the facility. Key Responsibilities

Recruitment & Staffing Support

Coordinate recruitment activities for open facility positions

Maintain and update job postings through approved recruiting platforms

Review applications and assist with identifying qualified candidates

Conduct initial candidate screening and coordinate interviews with department leaders

Maintain regular communication with candidates throughout the hiring process

Assist hiring managers with recruitment strategies for difficult-to-fill positions

Coordinate job fairs, open houses, hiring events, community partnerships, and other recruiting initiatives

Maintain accurate records of open positions, applicants, interviews, offers, hires, and staffing needs

Support recruitment and retention initiatives designed to reduce vacancies, turnover, overtime, and agency utilization

Promote a positive and professional candidate experience from initial contact through onboarding

New Hire Onboarding & Employee Records

Coordinate the pre-employment and onboarding process for new employees

Ensure required pre-employment screenings, background checks, credentials, and other documentation are completed before employees begin work, as applicable

Coordinate completion of Form I-9 and other required employment documentation

Verify applicable professional licenses and certifications and assist with ongoing credential tracking

Prepare and maintain new-hire paperwork and personnel records

Coordinate new employee orientation and communicate onboarding expectations to new hires and department leaders

Ensure personnel files are complete, organized, confidential, and maintained according to established requirements

Process employee status changes, transfers, promotions, compensation changes, and separations

Maintain accurate employee information within applicable HR and payroll systems

Payroll, Timekeeping & Attendance Support

Assist with facility payroll preparation and review each pay period

Review employee timecards for missing punches, discrepancies, and required corrections

Coordinate with supervisors to obtain appropriate approvals for timekeeping adjustments

Assist with monitoring overtime, attendance, PTO, and other payroll-related information

Ensure approved PTO and employee status changes are appropriately reflected in HR/payroll systems

Communicate payroll discrepancies to the appropriate manager or HR/payroll resource

Maintain accurate documentation supporting payroll and timekeeping changes

Assist employees with routine payroll and timekeeping questions

Employee Relations & HR Support

Serve as an accessible Human Resources resource for employees and department leaders

Respond professionally to employee questions regarding policies, procedures, payroll, benefits, attendance, and other employment matters

Assist leadership with documenting employee coaching, corrective action, attendance concerns, and performance issues

Escalate significant employee relations concerns, complaints, investigations, or compliance issues to appropriate HR leadership

Assist with employee investigations and collection of documentation as directed

Support consistent application of facility and organizational policies

Assist with employee recognition, engagement, and retention initiatives

Support employee communication regarding HR programs, policies, benefits, and organizational initiatives

Maintain confidentiality and appropriate professional boundaries when handling sensitive employee information

Benefits & Employee Programs

Assist employees with benefits enrollment processes and general benefits questions

Provide employees with appropriate benefits resources and enrollment information

Support communication regarding health, dental, vision, retirement, and other available employee programs

Assist with employee benefit changes and qualifying-life-event documentation as appropriate

Support employee referral, recognition, Care Cash, and other organizational programs

Coordinate with corporate or regional HR resources when employee questions require additional review

Compliance & Credential Tracking

Monitor required licenses, certifications, training, and employment documentation

Assist with tracking CNA and nursing credentials and other position-specific requirements

Maintain confidentiality of employee and employment-related records

Support completion and maintenance of required HR documentation

Assist with internal audits of personnel files and employment records

Support facility survey readiness by ensuring HR documentation is organized and accessible

Assist with required employment postings and workforce-related compliance activities

Immediately communicate identified compliance concerns to appropriate leadership

Perform HR responsibilities in accordance with facility policies and applicable federal and Wyoming employment requirements

Employee Engagement & Retention

Assist with new-hire follow-up and employee check-ins

Support employee recognition and appreciation activities

Assist with retention initiatives and identification of workforce trends

Coordinate exit interviews and maintain separation documentation

Help identify recurring employee concerns and communicate trends to leadership

Promote a professional workplace culture centered on communication, accountability, teamwork, and resident care

Support initiatives that improve employee engagement and strengthen the overall employee experience

HR Reporting & Administrative Support

Maintain HR trackers, staffing reports, recruitment information, and other workforce data

Provide requested HR updates to the Administrator and HR leadership

Track vacancies, new hires, separations, turnover, credentials, and other HR metrics as assigned

Prepare HR documentation, correspondence, reports, and employee communications

Maintain organized electronic and physical HR records

Participate in leadership meetings and provide HR updates as appropriate

Perform additional Human Resources and administrative responsibilities as assigned

Qualifications

High school diploma or equivalent required

Associate's or bachelor's degree in

Human Resources, Business Administration, Healthcare Administration, or a related field preferred

Previous Human Resources, recruiting, administrative, payroll, or healthcare experience preferred

Experience in skilled nursing, long-term care, senior living, or another healthcare environment strongly preferred

Working knowledge of recruitment, onboarding, personnel records, payroll/timekeeping, and employee relations practices preferred

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

Ability to handle confidential and sensitive information professionally

Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment

Strong interpersonal skills and ability to build effective relationships with employees and leadership

Comfortable using HRIS, payroll, applicant tracking, and Microsoft Office systems

Ability to approach employee concerns professionally, objectively, and consistently

Commitment to supporting a positive workplace culture and exceptional resident care

Benefits

Competitive compensation

401(k) retirement plan

Health, dental, and vision insurance

Paid Time Off (PTO)

Care Cash Program

Employee Referral Bonus Program

Professional development opportunities

Supportive and collaborative work environment

Opportunities for advancement within Human Resources and healthcare operations

Grow With Us

The HR Coordinator position provides an opportunity to develop experience across nearly every area of Human Resources, including

recruitment, employee relations, payroll, benefits, compliance, retention, and workforce management

. At Polaris Rehabilitation & Care Center, we are committed to developing employees who want to grow their careers. This role can provide a strong foundation for continued advancement into broader Human Resources and healthcare leadership responsibilities. About Us

Polaris Rehabilitation & Care Center proudly serves the

Cheyenne, Wyoming community

by providing skilled nursing, rehabilitation, long-term care, and post-acute services. Our mission is

to make every resident feel cared for

, and we recognize that accomplishing that mission begins with recruiting, developing, and retaining employees who are committed to exceptional care. Our Human Resources team helps create an environment where employees feel supported, expectations are clear, and leaders have the workforce resources necessary to provide excellent resident care. Apply Today

If you are organized, people-focused, and interested in developing your Human Resources career within healthcare, we encourage you to apply. Join Polaris Rehabilitation & Care Center and help us build, support, and retain a team dedicated to making every resident feel cared for. Equal Opportunity Employer

Polaris Rehabilitation & Care Center is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any protected characteristic in accordance with applicable federal, state, and local laws. Reasonable Accommodation

Polaris Rehabilitation & Care Center is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. Applicants requiring assistance should contact Human Resources. Physical Requirements

Ability to sit and work at a computer for extended periods

Ability to regularly walk throughout the facility and interact with employees and department leaders

Ability to operate standard office equipment and maintain electronic and physical records

Ability to communicate effectively in person, by telephone, and electronically

Ability to perform the essential functions of the position with or without reasonable accommodation