Inside Sales Coordinator

SeaTrade International Inc., a subsidiary of COSCO SHIPPING (North America) Inc., is seeking a detail-oriented professional to join our team in an onsite role based in Secaucus, NJ, supporting key sales and documentation functions.To be considered for an interview, please make sure your application is full in line with the job specs as found below.Key Responsibilities include but are not limited to: Contract FilingMaintain and organize all carrier contract records, including Service Contracts (S/C), amendments, rate agreements, and related supporting documents.Ensure newly approved contracts and amendments are filed promptly and accurately in the appropriate system or shared folder.Ensure all contracts and rate agreements are properly maintained, easily accessible, and consistent with the rates being quoted and applied to shipments.Coordinate with Sales, Pricing, and Management to obtain missing or updated contract information.Ensure the latest version of each contract or amendment is maintained and outdated versions are properly identified.QuotationPrepare and issue customer quotations based on approved contracts, tariff rates, market conditions, and customer requirements.Verify ocean freight rates, applicable surcharges, origin/destination charges, documentation fees, and other applicable charges before sending quotations.Coordinate with Pricing, Sales, and Operations when special rates or exceptions are required.Provide accurate, competitive, and timely quotations while supporting revenue growth and increasing quotation-to-booking conversion.Sales ReportingPrepare the monthly sales report accurately and within the required reporting deadline.Collect and consolidate sales data from OCS and other applicable systems.Prepare sales performance reports by salesperson, customer, trade lane, commodity, contract, and other required categories.Maintain historical monthly reports for management review and future comparison.Assist management in preparing quarterly, half-year, and annual sales performance reports.Provide management with accurate and timely sales information to monitor performance, identify business opportunities, and make informed decisions.FMC Rate FilingSupport the preparation and filing of required Service Contract (S/C) information with the Federal Maritime Commission (FMC).Sales Meeting MinutesAttend and support weekly/monthly sales meetings and record meeting minutes.Document key discussion points, sales performance updates, customer issues, market conditions, and management instructions.OBL PrintingCoordinate and process Original Bill of Lading (OBL) printing requests in accordance with company procedures.Verify that the OBL has been properly approved and that all required information is complete before printing.Ensure OBLs are printed within the required customer or operational deadline. xhyhwjd Ensure OBLs are printed accurately and released on time while maintaining proper document control and minimizing the risk of documentation errors.What We Offer:• Comprehensive health coverage – Medical, Dental, and Vision• Flexible Spending Accounts (FSA) – for healthcare and dependent care expenses• Commuter benefits – support for mass transit and parking• 401(k) retirement plan – with a 100% company match up to 6%• Generous Paid Time Off (PTO)• Annual Discretionary Bonus• Company-paid life insurance – with optional additional coverage• Fully covered short-term and long-term disability insurance• Employee Assistance Program (EAP) – confidential personal and work-life support