Administrative Assistants-Temp-Legal

The Texas Department of Family and Protective Services (DFPS) works to build on strengths of families and communities to keep children and vulnerable adults safe, so they thrive. Our benefits provide extra value that many private employers simply don’t match—often adding hundreds of dollars each month to what you take home or save.

Here’s what you get as a full-time employee:

~100% paid health insurance

for you, and 50% paid for eligible family members—saving you hundreds every month in out-of-pocket medical costs

~ Retirement plans

with lifetime monthly payments after five years of state service, plus options to save even more with 401(k) and 457 plans

~ Paid vacation, holidays, and sick leave

so you can recharge and take care of life outside work (that’s time off you’re actually paid for)

~ Optional dental, vision, and life insurance —at rates much lower than most private plans

~ Flexible spending accounts

for added tax savings on health and dependent care

~ You also might qualify for Public Service Loan Forgiveness, which could help you pay off federal student loans faster.

Administrative Assistant

Job Title:

CPI INV Unit Admin Asst I

Shift:

Day

Additional Shift:

Telework:

Not Eligible for Telework

Travel:

Up to 85%

Regular/Temporary:

Full Time/Part Time:

Full time

Facility Location:

The position provides administrative support to unit supervisor and staff. Answers and screens telephone inquiries; Prepares correspondence, forms narratives, travel vouchers, meeting notes, performance evaluations, and other documents to support work of the unit.

Assists staff in matters of office processes and operations including, solving office software and equipment problems such as copy and fax machines to duplicate and transmit materials. Assists with sorting and routing mail.

Prepares various forms, including time and leave, and arrangements and reimbursement for travel, in addition to assisting with training activities as needed to back-up other unit administrative assistants.

Performs data entry into IMPACT and other electronic programs and systems. Provides program and agency information and/or makes referrals to other community resources.

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts.

Knowledge of office practices and administrative procedures.

Skill in using Microsoft Works or Windows environment.

Skill in working in an office supporting several staff members.

Ability to operate a personal computer and various software packages at an advanced level.

Ability to work with confidential information.

Ability to operate basic office equipment such as fax, copying, and adding machines.

Registrations, Licensure Requirements or Certifications:

Graduation from high school or equivalent

One year full-time administrative support, general office, clerical, secretarial or Texas Department of Family and Protective Services experience.

Administrative Assistants may be required to work together with DFPS caseworkers in providing supervision of children without placement (CWOP). Children can vary in age, but primarily the population that will be worked with is children that can range from 10 to 17 years of age. Responsibilities of the position include assisting the DFPS caseworker with monitoring children and ensuring needs are met during their office or community location stay to include safety, food, hygiene, education and entertainment/recreational activities. If so, overtime compensation may be earned.

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. Applicants selected for hire comply with this code by completing related training and abiding by agency cybersecurity and communications system usage policies.

As a state agency, DFPS is required by Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.

Please review the following link for authorized documents:

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In compliance with the Americans with Disabilities Act (ADA), HHS/DFPS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS/DFPS Employee Service Center at .