Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a growing organization in Endicott, New York on a Long-term Contract assignment. This opportunity is ideal for a hands-on, detail-oriented accounting specialist who can bring structure to day-to-day payables activities while helping establish reliable financial processes in an evolving business environment. The role offers a hybrid schedule with on-site collaboration several days each week and the chance to support foundational accounting operations as the company continues to expand.

Responsibilities:
• Process vendor invoices accurately and ensure charges are assigned to the appropriate accounts and cost categories.
• Manage payment activity through ACH transactions and check runs, maintaining timely and organized disbursement schedules.
• Partner with operational teams to build practical workflows that improve invoice tracking, approval timing, and payment readiness.
• Help create standardized procedures and documentation for accounts payable and related accounting tasks to support consistency across the organization.
• Maintain supplier records and improve vendor data organization to strengthen controls and reduce processing issues.
• Support broader accounting initiatives that may include billing, receivables coordination, collections follow-up, and reporting setup.
• Use QuickBooks for daily transaction processing while identifying opportunities to better leverage system capabilities for accounting operations.
• Assist with finance process improvement efforts, including digitization initiatives and the development of more efficient back-office practices.• Demonstrated experience in accounts payable, including invoice review, coding, and payment processing.
• Working knowledge of account coding principles and the ability to post transactions with accuracy and attention to detail.
• Hands-on experience handling ACH payments and coordinating routine check runs.
• Proficiency with QuickBooks in an accounting or bookkeeping environment.
• Ability to operate effectively in a setting where processes are still being established and refined.
• Strong organizational skills with the capacity to manage multiple priorities and maintain accurate records.
• Comfortable collaborating on-site in a hybrid arrangement in Endicott, New York 2–3 days per week.