Facility Administrative Coordinator

: Facility Administrative Coordinator - 3652 Featured Ardmore, OK | Administrative | Full Time Posted today Apply Save

Description

We are currently looking for a Full Time Facility Administrative Coordinator to join our Assistant Area General Manager, Gold Mountain team located at the Lakecrest Hotel and Casino working 6:30AM-3:00PM - Tu We Th Fr Sa.

Summary:

Administrative Coordinator for Lakecrest casino.

Responsibilities:

• Provides first class customer service - courteous and helpful to all internal and external customer types
• Greets and engages with a smile
• Determines and meets needs
• Seeks positive experience and outcomes
• Answers questions in a courteous and professional manner
• Partners with internal and external services as needed to ensure appropriate referral is made
• Completes all training and development requirements and participates in continuing education opportunities
• Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types
• Shares responsibilities for maintaining adequate supplies and equipment
• Maintains general upkeep of work area and maintains a safe environment
• Observes and addresses potential environmental hazards and risks
• Maintains and promotes professionalism
• Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics
• Adheres to Chickasaw Nation dress code standards
• May provide break coverage for others as assigned
• May augment staff in other areas as needed based on staffing and needs ratio in regularly assigned unit
• Maintain knowledge of and follow all laws, rules, regulations, policies and SOPs for assigned area, e.g. MICS, TICS, hospital standards, health codes, food sanitation, accounting principles, etc.
• Assists with all aspects of travel arrangements
• Coordinates travel arrangements
• Prepares and processes travel requests, travel claims and check requests
• Prepares and provides meeting minutes, agenda creations, and distribution of documents for meetings
• Provides coverage/assist with the front reception desk as needed
• Schedules staff meetings, conferences, and events
• Manages and orders office inventory, equipment, uniforms and other operational supplies
• Creates and submits requisitions according to departmental needs
• Maintains files, logs, and records
• Assists managers with timekeeping in the time management system
• Maintains spreadsheets and databases and inputs data entry
• Screen, process, and distribute applications
• Provides key access for all employees/customers
• Changes key access identification numbers for each employee on a quarterly basis to ensure compliance regulations are consistently met
• Investgates any key log report descrepancies regarding key check-outs and returns
• Contacts the vendor to resolve any key system errors
• Updates employee key access information in order to add or replace keys to the key access log
• May resolve routine inquiries for the facility or facility group
• Actively participates in the planning and execution of facility events
• Answers the phone, transfers calls, takes messages and screens calls per guidelines for areas served
• Serves as a liaison between third party vendor and internal management
• Receives and process purchase requisitions and change requests, within the delegation of authority limits, from internal departments using the Chickasaw Nations multiple purchasing applications.
• Maintains an accurate and complete sign-in sheet
• Greets persons entering the building and directs individuals to correct destination
• Covers the reception area at all times
• All other duties as assigned

Competencies: Essential:

• Follow instructions, written or oral
• Adhere to all scheduling and attendance requirements
• Must be able to exert analytical and critical thinking skill
• Must be detail-oriented
• Must be self-motivated
• Ability to work independently
• Honesty, truthfulness, reliability, accountability
• Read, understand and apply regulations and policies
• Establishes professional working relationships
• Communicates verbally with team, departments, guests and management

Skills: Essential:

• Basic Computer skills
• Must be familiar with the MS Office Suite of products
• 10-key adding machine
• Printers and scanners
• Must be able to operate related office equipment
• Accurately type 50 words per minute
• Accurately type 55words per minute

Experience: Essential:

• 2 years directly related experience

Nonessential:

• No prior experience required.

Education: Essential:

• High School, GED or Equivalent

Credentials: Essential:

• Pass general background check

Nonessential:

• Pass gaming background check
• Standard Driver's License

Working Conditions: Essential:

• Smoking - cigarette smoke
• Bright and Flashing lights
• Casino
• Noisy
• Works in an office setting
• Organized
• Structured
• Team-oriented
• Computers, printers, phones
• Communications phone, computer
• Communications written, verbal
• Interacts with clinical, support, technical, professional or management staff in a variety of settings and situations
• Pass pre-employment drug test
• Sometimes bend, kneel, stoop, push, reach
• Use computer up to 75% of shift
• Hand-eye coord, reach and grasp
• Operate normal office equipment
• Listening and hearing ability
• Sometimes lift and or carry up to 25 lbs
• Light to non-strenuous work
• Repetitive motions
• Sitting up to 50% of shift
• Sitting up to 75% of shift
• Standing up to 25% of shift
• Visual acuity for detail, distance, color, depth perception
• Walk up to 25% of shift
• May work flexible schedule
• May work holidays
• May work weekend shift
• up to 25%