Administrative Assistant

Job Description

Job Description

Position Summary

10-8 Realty is seeking a highly organized and dependable Remote Administrative Assistant to provide day-to-day administrative support and help ensure efficient business operations. The ideal candidate will be detail-oriented, professional, comfortable working independently, and capable of managing multiple priorities in a remote environment.

Key Responsibilities

• Manage emails, correspondence, documents, and administrative records.
• Schedule appointments, meetings, and other business activities.
• Maintain accurate digital files, databases, and company records.
• Assist with data entry, document preparation, and spreadsheet management.
• Respond to routine inquiries from clients, tenants, vendors, and team members.
• Support real estate administrative processes, including preparing and organizing property-related documentation.
• Track tasks, deadlines, appointments, and follow-up items.
• Assist with updating property listings and maintaining accurate information.
• Coordinate communication between internal teams, clients, and external contacts.
• Prepare reports, presentations, forms, and other administrative materials as needed.
• Perform internet research and gather information for business operations.
• Maintain confidentiality of company, client, and property information.
• Provide general administrative support to management and other departments.

Qualifications

• High school diploma or equivalent required; additional administrative training is a plus.
• Previous administrative, office, customer service, or real estate experience preferred.
• Strong written and verbal communication skills.
• Excellent organization and time-management abilities.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Comfortable working independently in a remote environment.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to learn and use new software and online systems quickly.
• Professional and dependable approach to client and team communication.

Ideal Candidate

The ideal candidate is proactive, organized, responsive, and capable of handling confidential information with professionalism. They should be comfortable managing administrative responsibilities remotely while maintaining consistent communication and high-quality work.

What You'll Do

As a Remote Administrative Assistant at 10-8 Realty, you will play an important role in keeping administrative operations organized and supporting the team with accurate documentation, scheduling, communication, and day-to-day coordination.