Accounts Receivable Associate

The Pete Store has grown from a single location in 2001 to become one of the largest and most respected truck dealers in the world today. Our secret to success isn’t much of a secret at all: We prioritize hiring, training, and supporting great people above everything else – even our customers. Employees come first at The Pete Store because we believe that the better we take care of our employees, the better they will take care of our customers.

If you are looking for a place where you are valued, supported, and can be a part of building something truly special, look no further. Let’s get to work!

Benefits:

• Affordable employee health Insurance (medical, dental, vision)
• 401K with company match
• Paid holiday and vacation

Essential Duties

• Answers accounts receivable phone calls and follows up on inquiries. Reconciles customer statements and makes collection calls as necessary (all customers with invoices dated before the 20th of the month, two months prior, should be contacted by the 5th working day - all customers with invoices dated the 20th and later should be called around the 10th of the month). Records all collection notes in the dealership business system.
• Updates customer account information in the business system, as required.
• Provides credit approvals (overrides) within approved parameters (customers averaging more than 45 days require the approval of the Controller)
• Prepares daily collection log sheets. Enters finalized receipts into the business system. Files all cash receipt records, check stubs and bank receipts. Promptly writes a receipt for all "cash" payments. Confirms that the balance in GL account 2026 is zero each day.
• Promptly creates credit memos for unapplied payments and forwards to the customer.
• Processes customer AR refund requests (submits a copy of the statement and the credit and original debit invoices to the Controller)
• Posts all Multi serve and ACH payments for MidAtlantic and Delaware region.
• Prepares a weekly report of open cash/COD tickets for the Mid-Atlantic regions and sends an email to the required personnel.
• Takes daily cash deposits to the bank.
• Researches deposit information for AR refund requests for the mid-Atlantic regions and forwards to the controller for check processing.

Marginal Duties include the following. Other duties may be assigned.

• Obtains the proper sales tax exemption forms from all customers coded as "exempt" in Fusion and attaches it the customer record in the business system.
• Fills in for other administrative positions as needed and directed by management
• Assists with related special projects as required.
• Maintains a professional appearance and neat work area.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.


MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS


While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer


This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.