Assistant Director of Conference Services
$110k - $125kFull-time
IHG Hotels & Resorts
About InterContinental Los Angeles Downtown As the tallest building west of Chicago, InterContinental Los Angeles Downtown will forever elevate the city skyline. Located in the epicenter of downtown's historic financial and arts district, and mere blocks from Staples Center and L.A. Live, InterContinental Los Angeles Downtown leads the way as the new architectural icon of luxury hospitality. The hotel features 889 guest rooms including 109 suites, and a host of culinary venues, including La Boucherie, an elegant American steakhouse with a French twist; lively Lobby Bar; and Spire 73 - the tallest open-air rooftop bar in the Western Hemisphere - located atop the 73rd floor, boasting breathtaking 360-degree views. Bedecked in sustainable design, the hotel is the first LEED-Gold certified building in downtown Los Angeles for Building Design and Construction. InterContinental Los Angeles Downtown has received awards from US News & World Report, Condé Nast Traveler Readers' Choice, Travel + Leisure World's Best, AAA Four Diamond, Wine Spectator, Meetings Today, and more. La Boucherie is also a Michelin Guide recommended restaurant. The hotel offers a 70th-floor sky lobby, 13,000 sq. ft. fitness center, Club InterContinental Lounge, and outdoor pool, as well as over 100,000 square feet of indoor/outdoor meeting and event spaces, including a 21,500-square-foot elegant Wilshire Grand Ballroom. From intricate light fixtures inspired by L.A.'s infamous freeways to billboard-inspired headboards in each guest room reflecting L.A.'s classic beach towns, foothills, car culture and urban scene, the hotel aims to bring a fresh, iconic and elevated perspective of Los Angeles to travelers and locals alike. JOB OVERVIEW:
The salary range for this role is $110,000 - $125,000 annually. This range is only applicable for jobs to be performed at the InterContinental Los Angeles Downtown. This is the lowest to highest pay scale we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the pay range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs. In return we'll give you a competitive financial and benefits package which can include healthcare and dental coverage, disability and life insurance, and a matched 401(k) program. Hotel discounts worldwide are available as well as the chance to work with a great team of people. Most importantly, we'll give you the room to be yourself. So what's your passion? Please click "Apply" and tell us how you could bring your individual skills to IHG. At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to an individual's, race, color, ethnicity, national origin, religion, sex, veteran status or any other characteristic protected by law. This employer follows the Los Angeles Fair Chance Ordinance and California Fair Chance Act. All qualified applicants, including those with arrest or conviction records, will be considered. STANDARD SPECIFICATIONS Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or guests. A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The statements in this job description are intended to represent the key duties and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job. This position is classified as non-exempt (per the Fair Labor Standards Act) and is subject to overtime in accordance with Federal and State Regulations. At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to an individual's, race, color, ethnicity, national origin, religion, sex, veteran status or any other characteristic protected by law. This employer follows the Los Angeles Fair Chance Ordinance and California Fair Chance Act. All qualified applicants, including those with arrest or conviction records, will be considered.
- Assist in overseeing all functions of the Conference/Conventions Services Department. Ensure that all conferences, meetings and group activities are coordinated and managed within client expectations. Upsell client events and manage function space and room block inventory to maximize hotel profit. Ensure hotel and client fulfill group contract commitments.
- Assist directing the day-to-day activities of the conference/convention services team, plan, organize, and assign work and communicate goals. Advise staff of formal policies and procedures.
- Ensure all staff is properly trained and have the tools and equipment needed to effectively carry out their job functions.
- Schedule conventions and business group activities and coordinate with other hotel-level departments to facilitate services agreed upon by the sales office and prospective clients.
- Conduct banquet and catering facility tours and entertain clients in accordance with company and property policy.
- Assist clients with menu planning, food and beverage coordination, table arrangements, decoration options, etc. Arrange all details of conventions to include room set-ups, staging, lighting, audiovisual, traffic flow, menus, décor, entertainment, group room blocks, VIP services and approved method of payment. Review daily posting of charges, resolve any discrepancies in a timely manner. Follow-up to ensure client satisfaction.
- Negotiate food and beverage prices, function space, and hotel services within approved departmental booking guidelines.
- Plan and conduct pre-event and post-event meeting with clients and catering staff. Assist in completing forecasts, plans, and sales production reports for management.
- Monitor and ensure all functions are set-up, refreshed and broken down in compliance with scheduled times and department procedures.
- Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include Sales Staff, Executive Chef, Banquet Manager and convention services staff, and hotel Executive Committee.
- Interact with outside contacts:
- Guests - to ensure their total satisfaction
- Vendors - to arrange services
- May perform other duties as assigned.
- Other contacts as needed (Professional organizations, community groups)
- Typically, the top job responsible for the coordination and servicing of hotel's convention and/or conference space. Typically manages both professional level and administrative support employees in a full-service hotel with high volume catering, banquet, and/or convention facilities.
- Bachelor's Degree in marketing or related field or equivalent, and 3+ years total experience in a catering setting or related field, with direct supervisory experience over a sales/catering team, or an equivalent combination of education and work experience.
- Must have work experience in hotels
- Must speak fluent English.
- Frequently standing up or moving within and outside of the facility
- Carrying or lifting items weighing up to 25 pounds
- Handling objects
- Communication skills are utilized a significant amount of time when interacting with others; demonstrated ability to interact with guests, employees and third parties that reflects highly on the hotel, the brand and the Company.
- Reading and writing abilities are utilized often when completing paperwork and management reports, interpreting results, giving and receiving instructions, and training
- Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently.
- Problem solving, reasoning, motivating, organizational and training abilities are used often.
- Ability to travel to attend workshops, tradeshows, conventions, etc.
- May require a valid Driver's License.
- May be required to work nights, weekends, and/or holidays.
- Alcohol awareness certification and/or food service permit or valid health/food handler card as required by local or state government agency.
The salary range for this role is $110,000 - $125,000 annually. This range is only applicable for jobs to be performed at the InterContinental Los Angeles Downtown. This is the lowest to highest pay scale we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the pay range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs. In return we'll give you a competitive financial and benefits package which can include healthcare and dental coverage, disability and life insurance, and a matched 401(k) program. Hotel discounts worldwide are available as well as the chance to work with a great team of people. Most importantly, we'll give you the room to be yourself. So what's your passion? Please click "Apply" and tell us how you could bring your individual skills to IHG. At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to an individual's, race, color, ethnicity, national origin, religion, sex, veteran status or any other characteristic protected by law. This employer follows the Los Angeles Fair Chance Ordinance and California Fair Chance Act. All qualified applicants, including those with arrest or conviction records, will be considered. STANDARD SPECIFICATIONS Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or guests. A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The statements in this job description are intended to represent the key duties and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job. This position is classified as non-exempt (per the Fair Labor Standards Act) and is subject to overtime in accordance with Federal and State Regulations. At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to an individual's, race, color, ethnicity, national origin, religion, sex, veteran status or any other characteristic protected by law. This employer follows the Los Angeles Fair Chance Ordinance and California Fair Chance Act. All qualified applicants, including those with arrest or conviction records, will be considered.
Vacancy posted 27 days ago
Similar jobs that could be interesting for youBased on the Assistant Director of Conference Services in Los Angeles, CA vacancy
$70k - $80k
...member of the Sony family of global companies. As the Executive Assistant/Office Manager at Ceremony of Roses you will provide... ...scheduling of meetings across multiple time zones, arranging the conference room, and video conferences, routing meeting agendas, and key...SuggestedFull timeWork at officeLocal areaSony Music Global
Culver City, CA1 day ago$27.3 - $34.13 per hour
...highly organized, detail-oriented, and dependable Administrative Assistant, Legal, to provide support to the Head of Business, Legal... ...deliverables, follow-ups, and outstanding items. Coordinate meetings, conference calls, zooms and other internal and external communications....SuggestedHourly payWork experience placementWork at officeLocal areaWorldwideFlexible hours$26.59 - $33.85 per hour
...Administrative Assistant IIWe are seeking a highly organized, detail-oriented, and customer... ...and coordinate departmental meetings, conferences, seminars, workshops, and special... ...catering, travel, lodging, and vendor services.Coordinate promotional and informational...SuggestedHourly payContract workWork experience placementWork at officeLocal areaUniversity of Southern California
Los Angeles, CA1 day ago- ...Job Description Job Description Director of Catering Job Overview: The Maybourne... ...: The Director of Catering Sales & Conference Services is responsible for leading our... ...Time Off Paid Sick Leave Employee Assistance Program Free Parking Employee...SuggestedWork at officeLocal areaFlexible hours
Maybourne Beverly Hills Hotel
Beverly Hills, CA21 days ago $54.08k - $58.24k
...Peacock, our premium ad-supported streaming service. We produce and distribute premier... ...reflecting our world. Job Description Assists with administrative and clerical... ...and coordinates project meetings and/or conference calls with internal and external clients...SuggestedHourly payFull timeWork experience placementWork at officeLocal area- ...The Executive Assistant will provide high-level administrative support to company executives... ..., receiving visitors, arranging conference calls, and scheduling meetings. The Executive... ...utilization. This includes reporting to the Director on a day-to-day basis, based on the Hong...Remote workWork from homeTrial periodFlexible hours
GrabJobs
Inglewood, CA1 day ago $70k - $90k
...Peacock, our premium ad-supported streaming service. We produce and distribute premier... ...Description The Senior Administrative Assistant is a full-time position in NBCUniversal'... ..., meetings (internal and external), conferences, and seminars for the team leader Demonstrate...Full timeWork at officeLocal areaNBCUniversal
Universal City, CA26 days ago$26 - $28 per hour
Job Description Administrative Provide administrative assistance, including data entry and document preparation as needed. Maintain and... ...ensuring a welcoming, professional environment. Ensure conference rooms and showroom are set up for meetings, including providing...Hourly payFull timeWork at office- ...program being sold, the Account Manager (AM) assists the Account Executive and Program Design... ...meetings. Attending client meetings or conference calls. Pre-book transportation Pre-book... ...items for their program. Generating Service Agreement Addendums On-site Operations Include...Contract workWork at officeLocal area
Hello! Destination Management
Hollywood, CA1 day ago $53.3k - $71.3k
...with excellent communication skills and an upbeat attitude to assist two Vice Presidents within Marketing for Disney Entertainment Television... ...invoices (when necessary) Schedule and manage set up for conference rooms, meetings, and video conferences as needed In addition...Work at officeFlexible hours$100k - $120k
Overview Executive Assistant to C-level Exec of Notable Entertainment Company This range is provided by Pocketbook Agency. Your actual... ...meeting coordination Light travel booking and itinerary creation Conference room booking Project management Acting as a gatekeeper and...Work at office- ...SSPs, DSPs, measurement providers, and advertising technology partners. Participation in industry organizations, working groups, conferences, or standards bodies. Preferred Experience 10+ years of experience in Ad Operations, monetization, programmatic advertising, or related...Contract work
Telly
Los Angeles, CA5 days ago $124.38k - $168k
...community gatherings, and corporate conferences. Named the "Top West Coast... ...in delivering extraordinary service and supporting others... ...secure environment. As The Director of Operations, You Will...... ...contracted service line items. Assist in multi-year Capital Expenditure...Full timeContract workPart timeFor contractorsWork at officeLocal areaNight shiftHollywood Park Management Company, LLC
Inglewood, CA3 days ago$65k - $75k
...including the annual Produced By Conference and PGA Awards. PGA provides... .... Reporting to the Senior Director of Finance and Business Operations... ...business systems, and assisting with budgeting and month-end... ...basic IT support with external service providers. Support operational...Full timeContract workWork at officeLocal areaRemote workMonday to FridayProducers Guild of America
Los Angeles, CA4 days ago$160k - $180k
...and build our bright future together.The Director, CRM, Retention & Lifecycle Marketing... ...and adopt AI-powered CRM capabilities (AI-assisted content, predictive segmentation, send-time... ...live interaction, such as a video conference or telephone call, with a Recruiter and/...Summer workLocal area- ...immediate opening for a strategic, incredibly organized Executive Assistant to support a Partner in our Los Angeles office. This is a... ...the first point of contact for clients and visitors, manage conference room scheduling, and mitigate conflicts with professional poise...Summer workLocal areaImmediate startFlexible hours
Sunshine Sachs Morgan & Lylis
Los Angeles, CA27 days ago $55k - $65k
...meetings and events, and manage key communications, while also assisting the BD team with research, outreach, and lead management to... ...for meetings and follow-ups. Coordinate travel, events, and conferences; manage logistics and documentation. Act as a gatekeeper — protecting...Full timeContract workWork at officeRemote workFlexible hours$95k - $105k
...Job Description JOB OVERVIEW The Assistant Director of Meetings & Events supports the strategic... ..., and maintain the highest service standards in a fast-paced, full-service... ...coordination and execution of meetings, conferences, weddings, and social events Uphold...Contract workWork at officeLocal areaWorldwideWeekend workAfternoon shiftHilton Los Angeles/Universal City
Los Angeles, CA21 days ago$40 per hour
Join us as an Assistant Food and Beverage Manager and be a part of the newest luxury hotel in downtown LA, Conrad Los Angeles! As part of... ...candidate will be passionate about building and driving a service culture aligned with Forbes standards. They will be hungry, motivated...Local areaWorldwideNight shift$66.4k - $96.2k
...a better world by combining world class services, advisory and technology for our clients... ...help shape a brighter way forward. Assistant Facilities Manager- JLL What this job... ..., special events, meetings, and conference room reservations in support of the client...Daily paidWork at officeLocal areaJones Lang LaSalle IP, Inc.
Los Angeles, CA4 days ago$73 per hour
...Job Title: Assistant Front Office Manager Location: Los Angeles, CA Hotel Rating: 5-Star Luxury Property Reports To: Front... ...Job Summary: We are seeking a highly motivated and service-oriented Assistant Front Office Manager to join our prestigious...Full timeWork at officeRelocation packageFlexible hoursShift workNight shiftAfternoon shiftOn Target Executive Search
Huntington Park, CA3 days ago$75k - $88k
...executive briefing notes and media pitches. Event & Media Logistics: Plan and execute media-specific events, including press conferences and influencer gatherings. You own the backend logistics—RSVPs, credentials, and on-site media wrangling—without skipping a beat....Full timeSummer workFlexible hoursWeekend workAfternoon shiftSunshine Sachs Morgan
Los Angeles, CA1 day ago$80k - $100k
...oversees facilities operations, office services, maintenance, mail and distribution, reception... ..., office supplies, reception services, conference rooms, storage areas, first aid supplies... ...accommodations that can be made to assist them to perform the essential functions...For contractorsWork at officeLocal areaWorldwideRelocationFlexible hoursAfternoon shiftLive Nation Entertainment
Beverly Hills, CA3 days ago$27.5 - $29.5 per hour
...believe our guests choose us because of our caring and attentive associates who deliver efficient service and meaningful experiences. The Front Desk Manager reports to the Director of Rooms and is responsible for overseeing all aspects of front operations, including staff...Hourly payFull timeLocal areaHYATT Hotels
Los Angeles, CA3 days ago$72k - $75k
...John Reed Assistant Club Manager The John Reed Assistant Club Manager ensures efficient and effective operations of our John Reed club. This position provides management and leadership for our membership, fitness, and operations teams to deliver a unique and cohesive...Local areaFlexible hoursNight shiftJohn Reed Fitness, LLC
Los Angeles, CA4 days ago$80k
...end responsibility for the US event calendar,e.g.trade shows, conferences, partner events, roadshows, and webinars,from planning and budget... ...-ideally in B2B technology, automotive, or automotive services. A proven track record of owning a regional event program end...Work at officeLocal areaRemote workAVILOO Battery Diagnostics
Los Angeles, CA4 days ago$60k - $65k
...Assistant Kitchen Manager (Assistant Chef de Cuisine) We are opening a new restaurant in the Helms District! As Assistant Kitchen Manager... ..., genetic information, marital status, sexual orientation, any service in the uniformed services of the United States, or any other...Hourly payCasual workLocal areaShift workgoop kitchen
Los Angeles, CA5 days ago$140.9k - $190k
...Arms Regulations (ITAR).Must be able travel up to 25% to support customers meetings, Crane Aerospace and Electronics site visits, conferences, seminars, and trade showsPreferred Qualifications:MBA or other relevant advanced degreeInternational experienceWorking...Full timeContract workFor contractorsWork at office$142.8k - $193.2k
...be part of a team focused on increasing adoption of Amazon Web Services by developing strategic accounts? Do you have the business... ...on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our uniqueness.Mentorship...Contract workLocal areaWorldwideFlexible hours$1,000 - $2,030 per month
...boundaries of technology to deliver cutting-edge products that meet the evolving needs of our clients. About the role As an Assistant Kitchen Manager, you will serve as the shift lead, responsible for ensuring seamless prep execution, team performance, and...Hourly payFull timeTemporary workWork at officeFlexible hoursShift workNight shiftLab37
Los Angeles, CA2 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Assistant Director of Conference Services. Be the first to apply!
Related searches
- assistant team manager Los Angeles, CA
- assistant director Los Angeles, CA
- assistant f&b manager Los Angeles, CA
- fashion assistant manager Los Angeles, CA
- executive team assistant office manager Los Angeles, CA
- assistant nurse manager Los Angeles, CA
- office manager administrative assistant Los Angeles, CA
- assistant city manager Los Angeles, CA
- assistant director parks and recreation Los Angeles, CA
- assistant director of sustainability Los Angeles, CA