Executive Assistant

Executive Assistant

Fully Onsite | Competitive Pay | Professional Services Environment

We’re seeking a sharp, proactive Executive Assistant to support senior leadership within a fast-paced, client-focused organization. This role is perfect for someone who loves being the go-to person—coordinating schedules, managing priorities, and keeping operations running smoothly.

What You’ll Do

• Act as the main point of contact for executives, team members, clients, and external partners

• Manage calendars, coordinate meetings, book travel, and handle day-to-day scheduling needs

• Ensure accurate and timely flow of information across teams

• Assist with incoming requests from clients, attorneys, board members, and other partners

• Prepare and process invoices, expenses, and administrative documents

• Organize, file, and maintain electronic records and project documentation

• Update and maintain client/prospect information in internal systems

• Handle incoming calls, share information, take messages, or route as needed

• Assist with drafting, reviewing, and maintaining contracts and other detailed documents

• Record meeting notes, prepare minutes, and support distribution of required communications

• Help with general office operations and supply coordination

• Create and refresh PowerPoint presentations and executive materials

• Support research projects and special initiatives as needed

What We’re Looking For

• 5+ years of executive support, administrative, or paralegal/analytical experience

• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)

• Excellent communication skills—both written and verbal

• Highly organized with exceptional attention to detail

• Able to manage multiple priorities with accuracy and professionalism

• Discreet, reliable, and comfortable handling sensitive information

• Polished, professional demeanor when interacting with clients and internal teams

• Self-motivated, adaptable, and comfortable working in a fast-moving environment

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