Executive Assistant
NFI Industries
Overview
The Executive Assistant serves as a trusted partner to executive leadership, providing high-level administrative support while helping drive key projects, meetings, and business priorities forward. This role manages complex calendars, travel, communications, and day-to-day coordination, while also supporting board and leadership meeting preparation, presentations, reporting, and cross-functional initiatives. The ideal candidate is an experienced and highly organized Executive Assistant who is comfortable operating in a fast-paced environment, managing competing priorities, and following through on action items with limited oversight. This person will also contribute to office and culture initiatives and use technology-including Microsoft PowerPoint, Google Workspace, and AI tools-to improve efficiency and elevate executive support.Responsibilities
- Manages and maintains executives' schedules, travel arrangements, and leadership meeting cadences while supporting shifting business priorities.
- Prepares reports, presentations, correspondence, budgets, and other business documents utilizing Microsoft 365 and Google Workspace applications.
- Serves as a liaison between executives, internal departments, external partners, and key stakeholders to facilitate effective communication and coordination.
- Supports operational and administrative processes including expense management, PTO tracking, invoice processing, PO management, and HRIS-related support.
- Coordinates executive meetings, leadership events, team functions, and other organizational activities including scheduling, logistics, vendor coordination, and meeting materials.
- Maintains organizational charts, departmental distribution lists, reporting documentation, and other operational records.
- Supports onboarding activities, recurring business cadences, leadership initiatives, and cross-functional projects as assigned.
- Handles confidential and sensitive information with professionalism, discretion, and sound judgment.
- Assists in the development and coordination of administrative procedures and operational processes to support organizational effectiveness.
- Performs additional duties and special projects as requested by the Executive Team.
- Bachelor's degree preferred
- High School Diploma required
- At least 5 years' experience supporting executive management, preferably in a C Suite environment
- Demonstrated ability to handle confidential information appropriately.
- Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for attention and meeting deadlines.
- Excellent verbal and written communication skills
- Excellent internal and external customer service skills
- Excellent Microsoft Office application experience
- Professional appearance and demeanor
- Strong customer service skills
- Ability and availability to work extended hours including nights, weekends as needed by the Executive.
Profit Center PC-656
Vacancy posted 3 days ago
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