Grocery Assistant Manager / Manager On Duty

Job Description

Job Description

Description:

Reports to: Grocery Manager 

Pay Grade: 7 (full-time, salaried exempt) 

Schedule: Tuesday-Friday Hours TBD; Saturday 1:00p-9:00p Manager On Duty

Supervises:  Provides support and supervision of Lead Buyer, Grocery Buyer, Assistant Grocery, Dairy, and Frozen Buyers, Bulk Co-Buyers, Bulk Packers, Perishables Stockers, Bulk Stockers, Grocery Stockers, Meat & Fish Buyer, Meat & Fish Clerks 

Purpose: To effectively oversee the operations of the Grocery Department. Provide guidance and supervision in stocking, buying, and leadership in the day-to-day operation of the Grocery Department in conjunction with and in the absence of the Grocery Manager. 

Job Responsibilities  

Customer Service  

• Provide excellent customer service to all internal and external customers, including employees, vendors, and shoppers. 
• Be available to staff and customers to ensure efficient and friendly customer service; provide support to department staff in ensuring excellent customer service through ongoing coaching and training. 

Supervision  

• Support the Grocery Manager in hiring staff, training, staff performance evaluations and maintaining scheduled hours for department staff.
• Supervise the grocery, bulk, perishables and meat & fish departments. 
• Assist in the planning and facilitation of department meetings. 
• Oversee the stocking of all aisles, displays and end caps, including facing items on shelf. Participate in order breakdowns and stocking as needed. 
• Assist in processing payroll and setting schedules of Grocery Department personnel. 
• Conduct staff performance evaluations in accordance with the union contract (collective bargaining agreement). 
• Assist in administering the work problem resolution procedure to Grocery staff as required by the collective bargaining agreement. 
• Assist Grocery Manager with informing staff of all changes in store policies and procedures affecting the department. 

Merchandising  

• Plan, ensure and assist in the maintenance of attractive, fully stocked, faced, and rotated retail sales sections of the store. 
• Provide stocking priorities to stockers. 
• Attend Promotions Team meetings to plan promotions, cross merchandising, and advertising. 
• Visit other stores for price comparisons, product and merchandising ideas. 
• Attend trade shows as assigned and needed. 
• Provide product information to customers, staff, and through the store e-newsletter in collaboration with Community Relations. 
• Assist with special orders. 

Purchasing  

• Support and supervise the Lead Buyer, Bulk Co-Buyers, and Meat & Fish Buyer in negotiating with suppliers for favorable prices, terms, quality, and delivery. 
• Support the Lead Buyer, Bulk Co-Buyers, and Meat & Fish Buyer in evaluating vendors and investigating new sources of supply. 
• Assist in providing pricing guidelines to all Grocery department buyers to maintain margin. 

Operations  

• Communicate constructive feedback to Grocery staff daily. 
• Provide frequent feedback to the Grocery Manager about employee performance, both written and verbal. 
• Participate in developing the Grocery Department budget, with the Grocery Manager, and adhere to it. 
• Complete daily paperwork in compliance with standards of accuracy as established by Grocery Manager. 
• Assist in creating, improving, and maintaining systems for all personnel training, including stocking, buying, personal and storewide safety, and professional development for Grocery staff and Grocery management team.
• Maintain all work areas in a clean, tidy, safe and organized condition.
• Assist in ensuring that the Grocery staff follow all health code and safety procedures and cleaning schedules. 
• Help facilitate communication between the Grocery staff and Marketing. 
• Assist in helping to cover the role of Manager On Duty during operating hours, as requested. 

Department Maintenance  

• Ensure the smooth operations of the Grocery Department, including ordering, returns, credits, shrinking records, inventory counts and maintenance, stocking, deliveries, and backstock maintenance. 
• Lead through well-defined standard operating procedures and systems in the execution of department business plan.
• Perform other tasks as directed by the Grocery Manager. 

Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The job duties/responsibilities listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform.

Qualifications:  

• Excellent communication skills – verbal and written. 
• Two years prior supervisory experience or equivalent, including interviewing, hiring, training and staff performance evaluations. 
• Ability to work well with others in a cooperative environment where teamwork and constant communication are essential. 
• Demonstrated ability to organize and follow through on commitments and deadlines. 
• Ability to multitask in a fast-paced environment, prioritize effectively, and problem solve. 
• Ability to cultivate a supportive and team-oriented work environment. 
• Ability to follow all safety policies and procedures of Hunger Mountain Co-op. 
• Ability to provide excellent service to customers, vendors, and co-workers and abide by Hunger Mountain Co-op’s service policies. 
• Ability to work nights, weekends and on short notice.
• Ability to give clear instructions and to listen actively.
• Ability to follow attendance policies of Hunger Mountain Co-op. 
• Ability to be physically present at the Co-op to perform the requirements of this position.
• Knowledge of natural foods industry and trends. 
• Knowledge of finance/computers, including but not limited to Microsoft Word, Excel, and Outlook.