Organizational Staff Specialist
Today's Students Tomorrow's Teachers
Job Description
Job Description
Position Title: Organizational Staff Specialist
Reports To: Senior Management
Location: TSTT HQ 333 Westchester Ave, White Plains, NY
Position Summary
The Organizational Staff Specialist provides executive-level administrative, operational, human resources, financial, board, donor, and communications support to ensure efficient daily operations and strong coordination across leadership, staff, board members, donors, and external stakeholders.
Key Responsibilities
· Coordinate office operations, IT services, facilities, communications, calendars, and executive priorities.
· Support HR functions including recruitment, onboarding, performance management, payroll liaison, records, and policy compliance.
· Manage accounts payable/receivable, donor records, financial reports, contracts, renewals, and budget tracking.
· Prepare board materials, reports, correspondence, presentations, files, databases, spreadsheets, and tracking tools.
· Support social media, meetings, events, special projects, community engagement, and other duties assigned
Qualifications
· Bachelor’s degree required; master’s degree preferred.
· Minimum five (5) years of progressively responsible executive-level administrative support experience.
· Experience in office administration, HR, financial administration, operations, and board or nonprofit support preferred.
· Highly skilled core competencies: organization, communication, confidentiality, sound judgment, project coordination.
· Proficiency in Microsoft Office Suite, Teams, social media platforms, databases, and digital communication tools.
Working Conditions/Salary
· Primarily office-based with occasional travel, evening, or weekend work for meetings, events, or initiatives.
· Regular use of computers, office equipment, and electronic communication systems.
· Salary commensurate with education, qualifications, and experience
· Email Cover letter and Resume to John Perkins, Chief of Staff, View email address on ziprecruiter.com
$18.11 per hour
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