Administrative Clerk

Job TitleBe the First to ApplyJob DescriptionDivision/Department: Housing/Administration – On SiteLocation: Fond du Lac Housing Division – As DesignatedReports To: Housing DirectorProbationary Period: 90 days – Full time; 120 days – Part timeFLSA Status: Non-Exempt (hourly)Classification: Child Related CADriver's License: Level 2 – Driver's License is required.Rate of Pay: $17.31 - $19.47ResponsibilitiesProvide administrative service/support to division staff to ensure effective and efficient office operations.Frequently use independent judgment to promptly resolve issues.Assists in answering the telephone and gives information to callers or routes call to appropriate official and places outgoing calls.Assist in the collection of rent, document daily revenue and make bank deposits if requested.Assist in receiving, dispatching and maintaining record system for maintenance requests.Plan and prioritize daily workload to meet deadlines.Manage a portfolio of applications; conduct interviews relative to housing program eligibility, obtain required documentation, complete background and reference checks as requested, and maintain accurate, up-to-date waiting list and files.Equitably process and maintain applications regarding the housing waiting list.Assist in duties of Resident Services Coordinators.Assist staff in duplicating materials for distribution to applicants/residents.Prepare bulk mailings.Compose routing correspondence.Prepare Purchase Orders.Maintain inventory files, monitor and order office supplies.Carry out special projects and assignments as requested.Prepare agenda, assemble necessary documents, record and maintain minutes for Housing Committee meetings. Forward copies to members of Reservation Business Committee.Must attend all mandatory department trainings.Ensures confidentiality of financial records and all records for employees and/or clients.Displays a responsive and professional manner in promptly responding to all requests, complaints, and problems.Recognizes that each employee is a representative of the Fond du Lac Band of Lake Superior Chippewa and is responsible for demonstrating courtesy, respect, and sensitivity to the needs of all others, including visitors and co-workers.Represents the Fond du Lac Band of Lake Superior Chippewa and the department in a positive and professional manner in the community.Required to maintain proper attendance including reporting to work on time in accordance with applicable policies.Maintains a clean and organized work area.Due to changes and modifications in the job from time to time, employees are required to be flexible and assume other responsibilities assigned by management as deemed necessary.QualificationsValid Driver's License issued in the US is required.Driving eligibility determined by FDL approved guidelines.High school diploma or equivalent is required.Possess knowledge of office management principles, techniques and practices is preferred.Ability to operate various office equipment is required.Knowledge of computer applications to include word processing, data bases and/or data entry, spreadsheets and Microsoft Outlook is required.Ability to work in a busy environment with constant interruptions.Appropriate work attire is required.Must attend all mandatory department trainings.Ensures confidentiality of financial records and all records for employees and/or clients.Ability to communicate effectively orally and in writing is required.Ability to work independently and establish priorities is requiredAttention to detail and accuracy is required.Ability to establish professional and harmonious working relationships on all projects and with all parties involved.Subject to drug and alcohol testing in accordance with the Fond du Lac Reservation's Personnel Policies.Subject to pre-employment and annual background checks.Travel is required.Physical RequirementsNormal physical requirementsAbout UsThe Fond du Lac Band of Lake Superior Chippewa, Nagaajiwanaang (Where the water stops), is one of the six Bands of the Minnesota Chippewa Tribe and a proud sovereign Ojibwe nation. We strive to be a diverse, supportive, and inclusive workforce that employs Fond du Lac Band members, native peoples, and those from our surrounding communities.As one of Carlton County's largest employers, the Fond du Lac Band is dedicated to elevating the community through a broad spectrum of programs and enterprises including our gaming facilities, tribal government, health services, and education that promotes our language, culture, and the preservation of our natural resources.The Fond du Lac Band is an employer that cultivates the growth of our employees and our programs; a place where you can develop your skills and gain experience that will positively impact the lives of those who call the Fond du Lac Band home. Our hiring practices follow tribal employment rights outlined in Fond du Lac Ordinance #12/94 (TERO).Join the Fond du Lac Band of Lake Superior Chippewa in our mission to preserve and promote our community while contributing to its vibrant future.