Talent Acquisition Coordinator

Overview Responsible for assisting the Talent Specialists and hiring managers with tasks and activities throughout the hiring and onboarding lifecycle. This position will launch required pre-employment paperwork and connect with onboarding employees to ensure a successful and timely start. Our team holds high expectations for ourselves and one another, driven by a passion for serving others. We operate within a complex organization and are currently experiencing significant growth. The ideal candidate will be self-driven and adaptable. Location & Travel Onsite position located in Fargo, ND (4850 32nd Ave S) or Irving, TX (2611 Regent Blvd, 75063). Expected travel 10% to support recruitment related events. Responsibilities Provide support for hiring, preboarding, and onboarding processes Partner with the Talent Acquisition team, hiring managers, and new hires to ensure data accuracy and a high-quality experience Administer the pre-employment screening process (background check and drug screening) and related hiring documentation, ensuring deadlines are met Assign new hire onboarding paperwork, ensuring timely completion Initiate and monitor pre-boarding processes, partnering with IT as needed, to ensure equipment is delivered timely to the correct locations Maintain tracking spreadsheets, iCIMS system fields, or other areas to document appropriate status and progress Coordinate travel, in partnership with the travel department, for interviews and new hires as needed Send pre-employment screening/start date confirmation email for new hires and hiring managers Act as liaison for any preboarding-related support questions Finalize job description templates inside iCIMS, adding or updating job descriptions into the profile, partnering with the compensation team as needed Manage the administrative tasks for the business segment workforce tax credit program; including collaborating with internal and external stakeholders to export data and ensure information is reported accurately and timely to all involved parties Assist with general customer service and support, managing the general email boxes on a daily basis Collaborate with the marketing and Talent Acquisition Program Manager to create a weekly social media post announcing current open positions (internal/external), using creativity to draw attention as time allows Support and provide backup for the Talent Acquisition team, assisting with scheduling interviews as needed Provide exemplary customer service and ensure high-quality communication with hiring managers and candidates Assist leadership with projects, research, reporting, data cleanup, and general administrative duties as needed Provide support for meetings, including presentation creation, scheduling, or facilitation assistance as needed Other duties as assigned Qualifications Education and Work Experience Requirements: Associate's degree in Business Management, Human Resources or related field preferred Minimum of three years’ experience in recruiting, human resources, or onboarding support position One year experience working with an Applicant Tracking or HR Information System Knowledge, Skills and Abilities Required: Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company’s Zero Injury principles Proficient in Microsoft Word, Excel, PowerPoint, Outlook and web-based software Ability to multi-task Ability to handle and maintain confidential and sensitive information Self‑starter with a curious mindset, capable of quickly assessing situations and people Collaborative team player with attention to detail Ability to ask open‑ended questions and for follow‑up details as needed Advanced written and verbal communication skills with the ability to work collaboratively with multiple stakeholders to understand the needs of the business Ability to practice agility, changing focus quickly between projects High level of time management and organizational skills Ability to learn and be coached, following process and compliance guidelines What's in it for you Financial Wellbeing Compensation $53K-$60K/ year, commensurate with experience Competitive pay with ongoing performance review and merit increase 401(k) with company match & Employee Stock Purchase Plan (ESPP) Flexible spending account (Healthcare & Dependent care) Health & Wellness Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount Discounted National Gym Membership Network Family & Lifestyle Paid Time Off, Paid Holidays, Bereavement Leave Military Leave, including Differential Pay and Benefits Continuation Employee Assistance Program Planning for the Unexpected Short and long‑term disability, life insurance, and accidental death & dismemberment Voluntary life insurance, accident, critical illness, hospital indemnity coverage Emergency Travel Assistance Program Group legal plan Position may be subject to pre‑employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact View email address on click.appcast.io. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up‑to‑date information. MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions. Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at #LI-PL1 #J-18808-Ljbffr