Administrative Assistant 1 (HELPS) - VID

Provide administrative/clerical support to OGS Human Resource Management. Manage various shared mailboxes and electronic fax. Answer telephones, transfer calls, take messages, and provide information to callers. Greet visitors and handle inquiries or direct them to the appropriate people. Schedule and manage appointments, meetings, and other events for program management and program resources. Compose, type, and distribute various correspondence, meeting notes, and reports. Perform purchasing activities for Division of Human Resources Management. Perform the duties of the HR Technology Representative and Printer/Copier Maintenance. Open, read, route, and distribute incoming mail or other materials. Coordinate information and act as liaison to executives, employees, and hosted agencies. Efficiently utilize program databases, applications, and Microsoft Office Suite. Create, organize, and maintain office files. Duties Description Duties include but are not limited to: Provide administrative/clerical support to OGS Human Resource Management. Manage various shared mailboxes and electronic fax. Answer telephones, transfer calls, take messages, and provide information to callers. Greet visitors and handle inquiries or direct them to the appropriate people. Schedule and manage appointments, meetings, and other events for program management and program resources. Compose, type, and distribute various correspondence, meeting notes, and reports. Perform purchasing activities for Division of Human Resources Management. Perform the duties of the HR Technology Representative and Printer/Copier Maintenance. Open, read, route, and distribute incoming mail or other materials. Coordinate information and act as liaison to executives, employees, and hosted agencies. Efficiently utilize program databases, applications, and Microsoft Office Suite. Create, organize, and maintain office files. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position. This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level** based on their experience, certification, and education. Required Experience: Experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Administrative Assistant level requirements: Administrative Assistant Trainee 1 (equated to SG-08): Six months of required experience. Administrative Assistant Trainee 2 (equated to SG-10): One year of required experience. Administrative Assistant 1, SG-11: Two years of required experience OR IAAP Certified Administrative Professional OR associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology. OR Applicants can be appointed if they are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 06 or above and eligible for transfer under Section 70.1 of the Civil Service Law. Additional Comments There is no examination required for appointments to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period. At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply. For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit #J-18808-Ljbffr