Office Assistant 1 (NYHELPS)

Duties Description The incumbent of this position will perform the following essential functions: Manipulate an alpha numeric keyboard to effectively use a PC and appropriate software. Create, type, edit, proofread and format documents, memos and letters as well as generate reports and maintain records as needed. Create, organize and maintain files and logs, both electronic and paper based. Demonstrate a knowledge, understanding and correct application of office procedures. Enter pertinent information into computerized data bases and case management systems. Answer calls or direct to the appropriate staff member and take messages as needed. Prepare certified and overnight mail, photocopy and scan documents, organize large volumes of documents, send and receive faxes, type and perform other routine clerical functions as required. Receive, open and distribute incoming mail, track documents and distribute documents via e-mail or hard copy. Assist with maintaining the office archive files, including filing new files, retrieving files at the request of attorneys, purging per records retention schedules, and scanning Follow Department rules and Division procedures and policy, including, but not limited to; Code of Conduct, ethics practices, security and confidentiality rules. Adhere to the Department's time and attendance rules and regulations. Description The incumbent of this position will perform the following essential functions: Manipulate an alpha numeric keyboard to effectively use a PC and appropriate software. Create, type, edit, proofread and format documents, memos and letters as well as generate reports and maintain records as needed. Create, organize and maintain files and logs, both electronic and paper based. Demonstrate a knowledge, understanding and correct application of office procedures. Enter pertinent information into computerized data bases and case management systems. Answer calls or direct to the appropriate staff member and take messages as needed. Prepare certified and overnight mail, photocopy and scan documents, organize large volumes of documents, send and receive faxes, type and perform other routine clerical functions as required. Receive, open and distribute incoming mail, track documents and distribute documents via e-mail or hard copy. Assist with maintaining the office archive files, including filing new files, retrieving files at the request of attorneys, purging per records retention schedules, and scanning Follow Department rules and Division procedures and policy, including, but not limited to; Code of Conduct, ethics practices, security and confidentiality rules. Adhere to the Department's time and attendance rules and regulations. Qualifications Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. Within a year of permanent appointment, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class examination for which they are qualified. Non-competitive Minimum Qualifications There are no minimum education or experience requirements for this title. Competitive Minimum Qualifications Current NYS employee eligible for 70.1 transfer under the provisions of NYS Civil Service Laws, Rules, & Regulations. OR Reachable on the appropriate eligible list for this title and location. OR 55-b/c: please include your letter of eligibility with your response. Additional Comments New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception. Any candidate selected for this position will be subject to a review of their tax return submissions by the New York State Department of Taxation and Finance. Employment of a candidate is conditioned upon a finding by the New York State Department of Taxation and Finance that the candidate is in compliance with all local, state, and federal tax laws. In accordance with federal government requirements, the employment of any candidate selected for this position is conditioned upon successfully completing a background investigation including a criminal history record check (fingerprint check). #J-18808-Ljbffr