Administrative Assistant

Job Title: Administrative Assistant - Quality Operations

Role Overview
We are seeking a highly organized and discreet Administrative Assistant to support our Quality Operations team. In this role, you will be the backbone of our department, ensuring that documentation is meticulously maintained, office workflows remain efficient, and confidential records are handled with the highest level of integrity.
This is a critical support position for a professional who thrives in a fast-paced environment where precision is paramount. You will act as the primary contact for document preparation and data management, requiring a candidate who can interpret complex instructions, manage competing priorities, and maintain a professional demeanor under pressure.

Key Responsibilities
Document & Records Management
• Confidentiality Steward: Manage the control, completion, and secure filing of highly sensitive documents. Ensure all records are handled in strict adherence to company confidentiality and data-privacy policies.
• Administrative Support: Perform routine and complex clerical duties, including drafting professional documents, managing data transfers, and operating office equipment to maintain operational flow.
• Quality Documentation: Assist the Quality team by ensuring reports, certifications, and compliance-related documentation are accurately prepared and stored in accordance with internal standards.

Operational Coordination
• Project Support: Participate in departmental special projects and act as a liaison between the Quality team and other organizational leaders as needed.
• Efficiency Management: Manage your own workload to meet strict deadlines. Proactively set priorities, coordinate schedules, and ensure that departmental needs are met with minimal oversight.
• Safety & Standards: Maintain an active awareness of safety protocols and demonstrate safe work practices in all office interactions.

Qualifications & Requirements
Minimum Qualifications
• Education: High School Diploma or GED required.
• Experience Baseline: Minimum of one (1) to three (3) years of professional administrative or clerical experience.
• Technical Mastery:
oAdvanced proficiency in Microsoft Office Suite (Word, Excel, and Outlook).
oDemonstrated ability to manage data transfers and operate modern office equipment.
• Soft Skills: Excellent interpersonal, verbal, and written communication skills. Ability to interpret diverse written/oral instructions and translate them into actionable results.

Preferred Attributes
• Proven ability to function effectively in a high-pressure, deadline-driven environment.
• Highly organized, self-motivated, and capable of working as both a dedicated individual contributor and a collaborative team player.
• Experience in a technical or process-oriented industry (e.g., manufacturing, engineering, or logistics) is a strong plus.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

(none specified)


AllSTEM Representative Contact Info

Account Executive:


Nichols


Branch Phone:


View phone number on click.appcast.io


Location:


Ontario, CA