Office Assistant - Litchfield

Job Description

Job Description

OFFICE ASSISTANT

Litchfield

Responsibilities

• Answers phone, redirects calls, takes detailed messages and communicates messages 
• Greets customers on the phone and in person 
• Communicates with others to answer questions or resolve issues 
• Reconciles cash, checks, and credit card payments with invoices and prepares bank deposits
• Manages customer accounts
• Processes and redistributes dealership e-mail
• Reconciles petty cash 
• Sets up JD Financial accounts 
• Processes parts invoices for AP
• Takes photos of used equipment and uploads to internet
• Submits supporting purchase order paperwork to Willmar location
• Creates, prints, and distributes sales reports to both locations
• Generates and sends warranty letters for both locations
• Corrects, updates, and submits timesheets for Litchfield location
• Enters daily time worked into payroll spreadsheets
• Tracks, orders and manages office, breakroom, vending and other supplies
• Picks up, opens, and distributes incoming mail and runs errands for dealership as required
• Completes training required for the development of skills and knowledge
• Performs other duties as assigned

Dealership Standards

• Maintains a clean work area and performs work in a neat and orderly fashion
• Maintains a tidy, professional personal appearance
• Reports to work on time
• Employs good time-management skills and has the ability to work independently
• Demonstrates good work ethic
• Communicates effectively one-on-one and in groups
• Maintains positive, professional working relationships dealership wide
• Works cooperatively with co-workers and management
• Exhibits a constant commitment to customer service, promoting the dealership to customers
• Follows all safety rules and regulations in performing work assignments 
• Completes required training
• Maintains current knowledge of John Deere and competitive products   

Experience and Qualifications

• 1+ years in an administrative assistant or bookkeeper position preferred 
• Administrative Assistant degree or Accounting/Finance discipline preferred
• Understands of accounting fundamentals such as debits, credits, AR, AP and budgets 
• Ability to use standard desktop applications like Microsoft Office and internet functions 
• High attention to detail
• Ability to bend, lift and carry up to 30 pounds
• Valid driver’s license with an insurable driving record required

This job description is meant to provide a general overview of the expected tasks for this position. It is not an exhaustive list of all the current responsibilities associated with the position. Additional tasks will be added as needed and at the discretion of the dealership.

• Paid Time Off with Paid Holidays
• Paid Individual Health Insurance with Optional Dental
• Health Savings Accounts
• 401k with Company Match
• Company Paid Life Insurance
• Workwear Clothing and Optional Laundering
• Prescription Protective Eyewear
• Employee Discount

Haug Implement Co. provides an estimated base pay range. The actual starting pay offer will account for our overall wage and benefit package, applicant experience, training, and skill, and internal equity among our existing employees. This is an hourly position with a potential hiring offer range of $18.00-25.00 based on factors listed above.