Bilingual Payroll & HR Coordinator — Recruiting

Job Description Job Description Job DescriptionPayroll, Human Resources & Recruitment Coordinator (Bilingual) Department: Human Resources / Administration Reports To: Controller / Director of Operations Location: Corporate Office Employment Type: Full-Time Position Summary The Payroll, Human Resources & Recruitment Coordinator is responsible for managing the day-to-day payroll, recruiting, onboarding, and employee relations functions for a fast-paced commercial cleaning company. This role supports both field employees and office staff while ensuring compliance with company policies and employment laws. The ideal candidate is highly organized, bilingual (English/Spanish), detail-oriented, and experienced in handling a high-volume workforce. Essential ResponsibilitiesPayroll Administration Process weekly and bi-weekly payroll accurately and on time. Review employee timecards for accuracy. Investigate and resolve payroll discrepancies. Process employee wage changes, bonuses, and deductions. Maintain payroll records and employee files. Coordinate payroll with Operations and Accounting. Ensure compliance with wage and hour laws. Assist with year-end payroll processing and W-2 preparation. Respond to employee payroll inquiries. Human Resources Maintain employee personnel files. Process new hire paperwork and onboarding. Conduct new employee orientations. Process employee terminations and exit documentation. Maintain I-9, W-4, and employment eligibility documentation. Ensure compliance with federal, state, and local labor laws. Manage employee leave requests and documentation. Track employee evaluations and performance reviews. Assist management with employee relations matters. Update employee handbook and HR policies as needed. Recruitment Recruit hourly cleaners, supervisors, area managers, and office personnel. Post job openings on multiple hiring platforms. Screen resumes and conduct phone interviews. Schedule interviews with hiring managers. Complete employment verification and background checks. Coordinate drug screenings when required. Build and maintain a pipeline of qualified candidates. Attend hiring events and job fairs. Partner with Operations to meet staffing goals. Track recruiting metrics including time-to-fill and turnover. Employee Onboarding Prepare offer letters. Collect onboarding documentation. Verify employment eligibility. Coordinate uniforms, badges, and equipment. Enter employees into payroll and HR systems. Schedule orientation and training. Ensure all required certifications are completed. Compliance Maintain OSHA and employee safety records. Assist with workers' compensation claims. Track employee licenses and certifications. Maintain confidentiality of employee information. Ensure compliance with EEO, FLSA, FMLA, ADA, and state labor regulations. Administrative Responsibilities Answer employee HR and payroll questions. Prepare employment verification letters. Maintain recruiting reports. Assist with employee recognition programs. Support executive leadership with HR reporting. Maintain accurate electronic employee records. QualificationsRequired Bilingual (English & Spanish) — Required 3+ years of Payroll, HR, or Recruiting experience Experience processing payroll for 200+ employees preferred Strong Microsoft Office skills (Excel, Outlook, Word) Excellent organizational and communication skills Ability to handle confidential information professionally Ability to multitask in a fast-paced environment Preferred Experience with ADP Workforce Now or other payroll systems Experience using applicant tracking systems (ATS) Knowledge of E-Verify HR certification (SHRM-CP or PHR) is a plus #J-18808-Ljbffr UMG Cleaning