Fleet Manager - Pittsburgh, PA

Job Description

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Under the limited supervision of the Manager, Field Maintenance, the Fleet Manager is
responsible for maintaining the care and operation of all Authority vehicles, generators and
equipment including licensing, replacement, and customization. Field Maintenance maintains
approximately 452 pieces of equipment, including 42 pieces at the AGC Airport. The equipment
is both motorized and non-motorized and includes the ACAA Police, Bomb Squad and Fire
Departments, as well as aerial work platform lifts.
Here is how the Fleet Manager will help:
• Supervise, evaluate, prioritize, and distribute work to Heavy and Light mechanics;
ensure proper materials, tools, schedules, and support are provided.
• Manage staff in compliance with laws, regulations, policies, and union agreements;
recommend and implement disciplinary or corrective actions when needed.
• Develop, establish, and implement fleet management work rules, safety policies,
procedures, and overall maintenance standards.
• Plan, manage, and ensure compliance with the Preventive Maintenance Program,
including disinfecting schedules, PM/service board updates, and maintenance accuracy.
• Maintain and update fleet asset lists, lifetime vehicle records, and all paperwork
required under Pennsylvania Motor Vehicle Laws, including inspection and emissions
records.
• Inspect vehicles and equipment or oversee inspections to ensure safety, operational
integrity, longevity estimates, and correction of deficiencies.
• Analyze and prepare cost reports for labor, maintenance, and operating expenses;
submit annual budget needs and support preparation of the Annual Capital Equipment
Budget.
• Manage acquisition activities including writing specifications, customizing new vehicles,
preparing vehicles for auction, and overseeing vendor relationships.
• Oversee computerized fuel dispensing systems, manage training and operation of new
equipment, and provide technical assistance as needed.
• Develop short- and long-range maintenance goals; maintain internal system records and
Microsoft Office reports; and report fleet conditions and replacement needs to the
Director, Field Maintenance.
The successful candidate for the role of Fleet Manager will demonstrate the following key
competencies needed in our culture:
• Communication - Able to clearly articulate short-term vision, department goals and
objectives; Collaborate effectively with peers; Able to communicate policy and strategy
to team members.
• Strategic Thinking - Able to determine short-term outcomes and give guidance on how
to meet goals; Able to direct and deliver plans to achieve efficient, on-time results.
• Team Builder - Able to direct and implement project objectives through "one team"
approach; Focused on developing team; direct work of team through leadership and
accountability; Makes informed decisions.
• Customer Centricity- Leads team to identify and improve customer experience; Directs
and implements improvements that positively impacts most stakeholders.
Qualifications
The following requirements list the minimum education/training/experience required to
qualify for this job. An equivalent combination of education and/or experience may be
accepted.
Requirements to apply for the role of Fleet Manager are:
• Bachelor's degree in business administration or engineering from an accredited college
or university or a Trade School certification equivalent.
• 5-7 years' experience in fleet management, inventory and parts management, and
procurement practices.
• 3-5 years' supervisory and people leadership experience.
• Proficiency in computer skills such as Microsoft Office Suite, Workday, or JDE.
• Ability to maintain a valid Pennsylvania Class A driver's license, Pennsylvania State
Inspection license and PA State Emissions throughout employment.
We also expect that candidates will demonstrate the following knowledge, skills, and abilities in
most cases:
• Extensive knowledge of fleet maintenance, including sourcing parts and vendors, fleet
administration, work control, and workplace safety hazards and precautions.
• Extensive knowledge of supervisory principles and practices.
• Considerable knowledge of labor agreements, personnel policies, departmental rules,
regulations, and automated database management.
• Ability to communicate clearly and logically in both oral and written form.
• Establish and maintain records, prepare accurate reports, and produce effective
correspondence.
• Independently lead, motivate, supervise, direct, plan, monitor, and evaluate the work of
employees.
• Research and effectively gather relevant information to make sound decisions and
strategically plan tasks, goals, obstacles, and timelines.
• Ability to plan workforce effectively, estimate costs for equipment, parts, and repair
time, and ensure efficient assignment of duties.
• Ability to establish and maintain cooperative, constructive working relationships with
supervisors, associates, the public, and to serve with honesty, integrity, and behaviors
aligned with the Authority's values.
• Ability to properly use and wear required PPE, including steel-toed footwear, safety
glasses, hard hats, reflective vests, and fall protection devices.
Don't meet every requirement?
Studies have shown that women and people of color are less likely to apply to jobs if they don't
meet every single qualification. As a Smarter Airport, we recognize that talent is not always
related to job history and skills come from valuable experiences that aren't always shown on a
resume. If you are excited to make a positive change for our region, but your experience doesn't
align perfectly, we encourage you to apply. You may be the right candidate for our organization,
whether it be this role or another.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
function.
While performing the duties of this job, the employee is required to sit; use hands to finger,
handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required
to reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds
and occasionally list and/or move up to 25 pounds. Specific vision abilities required by this job
include close vision, depth perception and the ability to adjust focus. Must be able to understand
and speak clearly in English.
CONDITIONS
While performing the duties of this job, the employee is frequently exposed to moving
mechanical parts; high, precarious places; and fumes or airborne particles. The employee is
occasionally exposed to outside weather conditions and risk of electrical shock. The noise level
in the work environment is usually moderate.
MEDICAL EXAMINATION
Employment is contingent upon the results of a post-offer (initial employment or promotion)
physical examination performed by the Authority's examining physician.
DRUG TESTING
Employment is contingent upon the results of a post-offer (initial employment or promotion)
drug screening. Continued employment may be subject to drug and alcohol testing conducted
without advance notice and without individualized suspicion.
PRE-EMPLOYMENT BACKGROUND INVESTIGATION
Must pass a thorough investigation, consisting of a criminal history check (including but not
limited to the requirements of CFR 1542.209 and 1542.3), verification of prior employment and
performance, reference and credentials checks.
Caring For Our Crew
At ACAA, we've got you covered. That applies to how we equip, empower, and enable our people
to do their jobs. It also applies to our benefits, which are broader and more valuable than what
many other employers offer:
• We offer two plan options for healthcare coverage from high-quality insurance carriers, as
well as an ACAA-funded Health Reimbursement Account (HRA) that will help offset the cost
of many medical expenses.
• ACAA employees pay almost $1,200 less per year in healthcare payroll contributions than
the average employee in other companies, according to market surveys.
• When HRA funding is included, the health-plan deductibles paid by ACAA employees are
about $1,200 lower on average than the costs paid by employees of other companies.
• ACAA does not require that employees meet a separate deductible for pharmacy expenses
before prescription-drug coverage kicks in.
• ACAA's dental plans (included with healthcare coverage) offer an option covering children's
orthodontia.
• Employees also can take advantage of a Flexible Spending Account (FSA) to help pay for health
care and dependent care expenses on a pre-tax basis.
• All eligible full-time ACAA employees participate in the Allegheny County Employees Pension
Plan, a defined-benefit plan that vests after 10 years of service.
• Employees also may participate in a Deferred Compensation Plan, which allows them to
contribute part of their pay on a pre-tax basis into long-term retirement investments.
• A robust Employee Assistance Program (including access to free counselling sessions,
financial guidance, and care coordination), life insurance options, a wellness program, and
eligibility for the Public Service Loan Forgiveness program round out ACAA's exemplary
benefits.
About the Allegheny County Airport Authority
The Allegheny County Airport Authority, which manages Pittsburgh International Airport (PIT)
and Allegheny County Airport (AGC), is committed to transforming Pittsburgh's airports to
reflect, connect and serve the community, inspire the industry and advance the region's role as
a world leader.
Pittsburgh International Airport serves nearly 10 million passengers annually to 63 direct
routes. PIT's CEO Christina Cassotis has been recognized for numerous leadership awards. In
2025, she was named Pittsburgher of the Year by Pittsburgh Magazine.
PIT recently opened a new, modernized pre-security terminal and Terminal Garage, designed
for and by the people of the Pittsburgh region. This new airport represents more than a decade
of planning, preparation and work from the ACAA team. It serves as the region's front door to
the world, connecting the world to Pittsburgh and Pittsburgh to the world.
ACAA is an equal-opportunity workplace. We will consider all qualified applicants for
employment without regard to race, color, religion, age, sex, disability, and veteran status